SALES COORDINATOR

David Kordansky Gallery

SALES COORDINATOR

Tuesday – Saturday (Full-time, hourly non-exempt)

David Kordansky Gallery New York seeks a highly motivated, extremely organized, and collaborative individual to join our team as Sales Coordinator. Reporting to the Director, New York, the Sales Coordinator is a critical, cross-departmental role, responsible for supporting a range of significant functions of the sales team, including serving as the primary sales assistant support for the Director, New York. In addition, the Sales Coordinator assists with sales PDFs, auctions, invoicing, scheduling, hospitality, travel logistics, and data management. This position is a full-time role, Tuesday through Saturday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.

ABOUT THE GALLERY:

David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and in New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.

Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.

Responsibilities

The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

Sales:

  • Support the Director, New York in all sales-related administrative tasks, including correspondence with clients, record updates, interest tracking, and invoicing

  • Assemble and update sales PDFs for the sales team

  • Lead secondary market and auction-related tasks, including research, data management, and the internal presentation of information in a concise and organized manner

  • Update database records, third-party sales platforms, and other sales spreadsheets regularly

  • Manage, monitor, and submit invoice requests on behalf of the sales team

Scheduling & Travel:

  • Communicate with clients, curators, artists, etc. to set up meetings, dinners, events, studio visits, upon Directors’ request

  • Book group and individual restaurant reservations

  • Coordinate and book flights and hotels for the Director, New York, and other sales people

Client Relations:

  • Recognize and acknowledge the individual names and faces of clients, collectors, and curators

  • Communicate artists’ practices and biographies with clients and collectors in an articulate, professional manner

  • Coordinate the mailing of books and artist packets to clients

  • Schedule private viewings for clients, curators, etc. as requested by the sales team and coordinate installation, discussing logistics with the operations team as needed

  • Assist in the maintenance and organization of client lists

Operations & Hospitality:

  • Assist with the daily operations of the New York location, including front desk coverage, answering phones, providing beverages to clients, and running errands, as needed

  • Assist with maintaining consistency across locations, including aesthetics, engagement, and culture

  • Assist with collaborative and clear cross-departmental communication related to sales team needs and goals

  • Assist with opening receptions, dinner set-up, and guest check-in

  • Attend all New York gallery openings and other events, as needed

  • Attend gallery meetings as requested and take notes

Requirements

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

  • Knowledge of contemporary art and interest in sales required

  • Familiarity with the secondary art market preferred

  • At least two (2) years of experience working at a contemporary art gallery or auction house preferred; four (4) years of work experience strongly preferred

  • Bachelor’s degree in Modern or Contemporary Art History, Arts Administration, or related field preferred, but consideration is given to candidates with related professional experience

  • Skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)

  • Basic skills in the Adobe Creative Suite (Acrobat, Photoshop, InDesign) preferred

  • Intermediate knowledge of databases such as ArtBase, FileMaker, Artlogic (or similar) preferred

  • Intermediate knowledge of sales platforms such as Arternal, ArtBinder, and Artsy preferred

  • Fluency in multiple languages welcomed

  • Preference is given to candidates with expert knowledge of global contemporary art, including art of the African Diaspora, Latin America, and Asia

  • BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

COMPENSATION & BENEFITS:

  • This is a full-time hourly position (overtime eligible)] at 40 hours per week.

  • The pay scale for this position is $25 – $35 per hour.

Benefits for full-time employees, following a waiting period, include:

  • Premium medical insurance (partially subsidized, at minimal cost to employee)

  • Vision insurance (fully subsidized, at no cost to employee)

  • Dental and long-term disability insurance

  • Paid personal and vacation days

  • Paid sick time

  • Paid holidays and floating holidays

  • Paid gallery closures

  • Paid family leave

  • Participation in a 401k retirement plan (with employer contribution)

ADDITIONAL DETAILS:

  • This position is based in New York, NY.

  • The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.

How to Apply

HOW TO APPLY:

Please submit the following via email with the subject line “DKG NY: Sales Coordinator” to jobs@davidkordanskygallery.com:

  • a cover letter detailing your previous experience in a contemporary art gallery and/or sales-focused environment, and how you would approach the position

  • a brief resume

In your application, please note all relevant skills requested in the qualifications above.

BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.

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Posted on April 28