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VIP Assistant
8/29 - 9/2: In-Office & Onsite
9/6 - 9/11: Setup and Run of Show
The Armory Show, taking place September 8-11, 2022, at the Javits Center in New York City, is seeking an enthusiastic and self-motivated candidate for a temporary position, starting full-time on August 29th in our executive office and transitioning to the fair during the run of the show.
Responsibilities
This role offers a diverse set of responsibilities and valuable insights into the inner workings of one of the world’s largest and most prominent international art fairs.
Duties include but are not limited to:
Assist Head of VIP Relations and Partnerships Associate with:
Final off-site event preparations and execution
Database entry such as removing duplicate requests and updating individual and institutional contact information
Processing RSVPs for VIP events taking place during the fair
Manage general VIP and RSVP inquiry inboxes and telephone inquiries
Coordinate shipments via USPS, FedEx, and messenger services
Conduct research on prominent art collectors around the world and ensure information is saved in the database regularly
Assist Director of Production in updating gallery information, processing exhibiting gallery, VIP requests, and updating personnel information for exhibiting galleries and institutions.
On-site Support:
Maintain a professional and organized environment at the VIP check-in desks
Assist VIP attendees with check-in and answer questions
Process on-site requests such as RSVPs for VIP events and gallery VIP requests
Coordinate with show management and art tours managers to welcome VIP guests
Attend off-site VIP events to assist with event set-up, guest check-in, and event wrap-up as needed
Post-Fair Wrap Up
Take inventory of: remaining VIP collateral, complimentary tickets, and VIP tote bags; Lost & Found materials; printed collateral such as show maps, show guides, etc.
Requirements
Requirements:
Applicants must be responsible, detail-oriented, and able to work independently and multi-task in a fast-paced environment.
Required skills include
Excellent verbal and written communication skills
Excellent attention to detail and organizational/administrative skills
Prior events experience a plus
How to Apply
TO APPLY: Please attach your resume and cover letter as a combined PDF outlining your experience and interest to info@thearmoryshow.com, with the subject line “VIP Assistant in Office.” Only those candidates selected for an interview will be contacted.
All applicants must have the right to work in the US and be available for in-person work.
Merchandise Mart Properties, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, religion, national origin, sex, gender identity or expression, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
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Posted on August 15