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The Office Manager is a multi-faceted role that supports the daily operations of the Facilities department and office staff, and also provides assistance to the Chief Operating Officer and Human Resources department. The successful Office Manager will be an enthusiastic, organized person, committed to quality and customer service, who excels at and enjoys keeping YBCA running smoothly.
Responsibilities
Facilities
Attend Facilities meetings, interdepartmental meetings, and Safety Committee meetings; take notes and follow-up on action items.
Plan and schedule janitorial and other requests for events. Create event information sheets for janitorial staff for special events.
Process Nexonia credit card charges monthly.
Maintain clean, organized and fully stocked kitchen, and well-maintained copier/supply room. Order supplies and troubleshoot equipment with Facilities staff; contact vendors as needed for repairs and support.
Assist in the creation and implementation of building policies and procedures.
Chief Operating Officer
Provide Administrative support to the COO.
Coordinate special projects and initiatives for the COO.
Schedule and support key internal and external meetings.
Other duties as assigned.
Human Resources and Staff
Participate in team-building and culture initiatives, including support for the All-Staff meetings and birthdays lunches, including food purchasing and set-up, and managing Service Award purchases and distribution.
Maintain organizational and office seating charts.
Prepare employee packets for Orientation, Termination and Benefits Open Enrollment.
Assist in onboarding processes for new employees
Work with colleagues at all levels of the organization and represent YBCA effectively with all external constituents, demonstrating an understanding of the YBCA structure and practices, mission, vision, and core values.
Requirements
Minimum 2 years of related experience in administrative roles.
Facilities administrative experience preferred.
Experience / interest in working in a non-profit, arts or arts-related organization desired.
Self-motivated, proactive, detail-oriented, with the ability to work independently, collaborate and follow through with projects.
Effective written and verbal communication skills.
High level of interpersonal skills and judgment to handle sensitive and confidential information.
Demonstrated ability to work well with people of diverse backgrounds and roles.
Ability to prioritize assignments and work under the pressure of tight deadlines.
Proficiency with Windows and Macintosh platforms, G-Suite (Gmail, calendar, and google drive), Excel, MS Word) required; database knowledge, Asana, Nextonia, Expensify, USI or other database a plus.
Familiarity and ability to troubleshoot fax, postage, and copy machines.
Interest and willingness to work alongside contemporary works of art and performances which present challenging and provocative subject matter.
How to Apply
Email your resume, cover letter, and salary requirement to jobs@ybca.org and include Office Manager, your name in the subject line of your email.
Please, no phone calls, drop–ins, or faxes — really. While we love your enthusiasm, due to the volume of applications and our limited resources, we will respond only to applicants we intend to interview. If you receive our automated thank you, we have received your resume and there is no need to follow up.
Principals only. We do not accept resumes from third parties and we will not pay fees to any agency or firm. Any unsolicited resumes received will be considered the property of YBCA and will be processed accordingly.
Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.
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Posted on May 14