Supervise all departmental functionality, report to and keep Senior Curator informed of departmental issues and concerns.
Manage departmental budget and oversee expense tracking. Process expense reports, check requests, and other records specific to departmental operations, serve as main point of contact with Finance.
Develop and track master departmental calendar; coordinate departmental meetings.
Manage Senior Curator’s and Curator’s calendars. Arrange appointments and use judgment in prioritizing curators’ time.
Oversee departmental tracking and monthly, quarterly and annual reporting of Fisher Collection activity to the Fisher Art Foundation and Fisher family members. Take minutes in Fisher Collection quarterly and annual meetings.
Make international and domestic travel arrangements for Senior Curator, Curator, visiting artists, curators and other visiting guests.
Maintain staff timesheets and departmental personnel records. Partner with Senior Curator to determine staffing needs. Lead the hiring of support staff when appropriate. Act as liaison between curatorial and support staff.
Support Senior Curator in working with HR to post new positions as needed, serve as main point of contact with HR.
Under direction of Senior Curator and Curators and in association with the Accessions Coordinator, oversees the administrative affairs of the Accessions Committee and regular communication with committee members. Organizes all aspects of regular Committee meetings, including scheduling, expected attendance of members, preparation of documents and reports and prepares written meeting minutes.
Manage logistics for all programs and special events including the arrangement and confirmation of facilities, event location, coordinating invitations and RSVPs.
Coordinate and produce communication materials from Painting and Sculpture department, including invitations and promotional materials, as needed.
Develop, oversee, and maintain departmental filing and record systems, including artist, exhibition, accessions, special projects, donor, and support group files. Maintain an orderly and efficient office.
Represent Painting and Sculpture Department in cross-departmental working groups as requested by Senior Curator