Department Administrator, Painting & Sculpture

San Francisco Museum of Modern Art

Art transforms lives. It provokes us to think, to express, to explore our own creativity, to envision new possibilities. SFMOMA expanded the museum to provide a better experience for our visitors and a better home for our expanding collections, including the SFMOMA collection and the Fisher Collection, one of the finest collections of contemporary art in the world. The new SFMOMA, designed in collaboration with the architecture firm Snøhetta, opened May 14, 2016. With this project, we are transforming not just the museum’s physical presence, but also our contributions to the community, enhancing SFMOMA’s role as a place for learning, inspiration, and interaction for visitors from the Bay Area and beyond. We are making SFMOMA a magnet for contemporary art and for the audiences who will engage with it.

Under the direction of the Senior Curator, the Department Administrator oversees administrative, budgetary and personnel functions of the department, facilitating communication both within the department and with the rest of the Museum.

Responsibilities

Supervise all departmental functionality, report to and keep Senior Curator informed of departmental issues and concerns.

Manage departmental budget and oversee expense tracking. Process expense reports, check requests, and other records specific to departmental operations, serve as main point of contact with Finance.

Develop and track master departmental calendar; coordinate departmental meetings.

Manage Senior Curator’s and Curator’s calendars. Arrange appointments and use judgment in prioritizing curators’ time.

Oversee departmental tracking and monthly, quarterly and annual reporting of Fisher Collection activity to the Fisher Art Foundation and Fisher family members. Take minutes in Fisher Collection quarterly and annual meetings.

Make international and domestic travel arrangements for Senior Curator, Curator, visiting artists, curators and other visiting guests.

Maintain staff timesheets and departmental personnel records. Partner with Senior Curator to determine staffing needs. Lead the hiring of support staff when appropriate. Act as liaison between curatorial and support staff.

Support Senior Curator in working with HR to post new positions as needed, serve as main point of contact with HR.

Under direction of Senior Curator and Curators and in association with the Accessions Coordinator, oversees the administrative affairs of the Accessions Committee and regular communication with committee members. Organizes all aspects of regular Committee meetings, including scheduling, expected attendance of members, preparation of documents and reports and prepares written meeting minutes.

Manage logistics for all programs and special events including the arrangement and confirmation of facilities, event location, coordinating invitations and RSVPs.

Coordinate and produce communication materials from Painting and Sculpture department, including invitations and promotional materials, as needed.

Develop, oversee, and maintain departmental filing and record systems, including artist, exhibition, accessions, special projects, donor, and support group files. Maintain an orderly and efficient office.

Represent Painting and Sculpture Department in cross-departmental working groups as requested by Senior Curator

Requirements
  • Education and Training: Bachelor’s Degree or equivalent combination of education and experience.

  • Work Experience: A minimum of four years’ administrative experience with demonstrated project management skills required. Experience working with executives and/or Board Members in the non-profit or for-profit sectors preferred.

  • Skills and Abilities: Demonstrated ability to develop collaborative relationships with diverse internal and external customers. Ability to communicate effectively and personably in person, on the telephone, and in writing. Extraordinary organizational and time management skills with the ability to organize work, set priorities, meet critical deadlines, follow-up on assignments, and work effectively on several projects concurrently with a minimum of direction. Ability to maintain confidentiality and handle situations of a highly sensitive nature. Proficient with standard office equipment and current technologies and software, including Microsoft Office Suite.

  • Physical Demands: Requires the physical, visual and auditory ability to perform the essential functions of the job with or without reasonable accommodations.

How to Apply

SFMOMA is deeply invested in supporting and developing a vibrant, diverse, talented workforce. As an employer, we promote and instill our mission and values in every member of our team. We strive to create a welcoming, illuminating and participatory workplace to encourage creativity and active engagement with art and our visitor community.

SFMOMA is an Equal Opportunity Employer, committed to ensuring that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.

SFMOMA will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

As required by law, SFMOMA participates in E-VERIFY and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization.

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Posted on April 24