Job Title: Project Coordinator, Domestic
Dept: Sales Office
Founded in 1987, Ship/Art provides fine art services in the Bay Area, specializing in the handling of high value items. We provide clients around the world with packing, crating, transportation and storage. Ship/Art through it diversification of services is able to work with a vast client base.
Coordinate the collection, packing, shipping, and installation of high value artworks, executing projects from start to finish, including budget preparation, and coordinating with multiple departments. Manage and build client relationships, including but not limited to museums, private collectors, and art consultants, providing superb customer service with the goal of cultivating and maintaining long-standing relationships. There is a component of this position that will support Dispatch acting in the capacity of back-up.
To perform this job successfully, an individual must be able to perform each essential function and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.
Comprehensive computer and research skills
Ability to multi-task with efficiency and accuracy
Demonstrates organizational skills and attention to detail
Excellent communication and interpersonal skills
Excellent problem solving skills and ability to handle changing priorities throughout the day
Knowledge of art handling logistics, including packing standards, medium specificity, packing material types, installation hardware types.
Demonstrates flexibility, open to constructive criticism, stress management, and “grace under fire”
Able and willing to assist colleagues in time of need and absence, including assisting with client needs
Ability to work independently and as part of a team in an open office environment• Understand and follow oral and written directions
Establish and maintain effective working relationships with those contacted in the course of work
Job Type: This is a full-time position, M-F from 9-5p
Job Description Duties & Responsibilities
Understands domestic shipping, including air freight and fine art shuttles, and art handling standards
Manages and/or delegates domestic shuttle tasks, including managing Artex folder system, shuttle schedule on Tracker, documents in Masterfile, as well as communicating with warehouse staff and bookers on shuttle updates
Clearly communicate and coordinate with other departments, including registration, packing, crating, and warehouse to execute various stages of projects
Follows through with ongoing aspects of projects to successful completion
Effectively utilizes Booking Program database to prepare estimates, make paperwork, and bill jobs • Obtains and collects subcontractor costs to prepare estimates
Independently inputs and manages jobs on the Tracker local schedule; coordinate with dispatcher for needs of local jobs
Coordinates and communicates with art installers, properly preparing for jobs, including prepping materials, providing instructions, delegating responsibilities
Books air freight, fine art shuttles, and other sub-contractors for transit jobs
Maintains sensitive materials and client discretion
Back-up to Dispatch duties:
Process paperwork for local projects at the beginning and end of each day, verifying all details and following up with art handlers and project managers on any incomplete information or questions, as needed
Assist the Dispatch Manager in day to day operations, including compiling bills of lading and producing daily truck and art handler schedules
Compile billing details on cover sheets once local projects are complete for project managers’ approval
Prepare and organize bills of lading for next day to ensure all local projects are properly prepped and ready
Assist with managing the local truck scheduling and tracking program, editing and adding details to ensure smooth scheduling of art handlers, trucks, and projects
Accuracy and attention to detail
Data entry and word processing skills
Must be able to sit for long periods of time
Must be able to multi-task
Must be able to lift 25 lbs
Able to work collectively with the sales office team
Possession of strong organizational skills
Maintain composure in high volume/fast paced environment
High school degree or equivalent, Associate’s degree or relevant certification is a plus
Requires each incumbent to complete and pass STA application and verification.
Requires background check
Status must be maintained for the duration of employment at Ship Art International.
HOW TO APPLY
If you feel you possess the experience and qualifications outlined, please click the link to apply: http://shipart.com/employment or email your resume to firstname.lastname@example.org for immediate consideration. To learn more about Ship Art please visit www.Shipart.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, medical condition or disability or protected veteran status. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources Department at (650) 952-0100.
Benefits : Ship/Art International offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off, Retirement Savings, 401-k Plan, and free museum memberships.Ship/Art International provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Ship/Art complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.
Shindy Pagba HR Director email@example.com