Fine Arts Museums of San Francisco

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The Fine Arts Museums of San Francisco is seeking a Museum Registrar. The role coordinates crating, shipping, and courier arrangements for a very active exhibition program across two museums. The Museum Registrar prepares and updates detailed crating and shipping estimates, arranges crating and shipping, prepares and updates exhibition loan forms, records, files, and corresponds with registrars at partner institutions. This position reports on the status of and maintains the exhibition transport budget, including submittal of purchase order requests, invoice review, processing, and analysis. The Museum Registrar always ensures safe handling and storage of artworks.


Responsible for arranging and overseeing all aspects of the packing and transport of loans to and from the museums for exhibition, maintaining and tracking conditions of incoming loans through documentation, including coordination and scheduling of safe packing, shipping, handling of artwork to and from borrowers; obtains estimates for these arrangements and stays within budget; maintains related billing and other financial documentation; generates receipts and maintains records;

Negotiates financially optimal arrangements with borrowers, vendors, packers, freight forwarding agents, and shippers;

Works with conservators and technicians in planning and executing the safe movement of works of art; tracks location of objects both during and after exhibition and records location changes.

Conducts and documents condition reports on wide range of object types, coordinating condition reports with conservators and providing copies to partner institutions; may measure or label objects;

Under direction, prepares detailed packing and shipping narrative for US Government Indemnity application; secures and provides to lenders insurance certificates for incoming and outgoing loans; maintains insurance coverage and obtains premium estimates;

Prepares spreadsheets tracking insurance, conditions of loan, or any non-standard agreement or contract;

Reviews exhibition agreements with partner institutions and artists;

Occasionally acts as an art courier;

Provides collaborative support as needed, document, evaluate, and report on all work activity. May support work to complete and improve collection documentation, labeling and housing; creates and maintains both manual and digital records relating to objects, exhibitions, and loans

The pay range for this position is $26.21 - $35.13 per hour.

This Union position is full-time, and has a full benefits package including medical, dental, vision and generous vacation, sick, and holiday policy.


Education: Bachelor’s Degree from an accredited college or university in art, art history, museum studies, arts administration, or a closely related field.

Work Experience: Minimum four years of art museum registration experience, preferably with an emphasis working on major international loan exhibitions.

Skills and Abilities:

Knowledge of and diversified experience with museum registration methods and techniques.

Thorough knowledge of and efficient mastery of software and databases, including applications such as Microsoft Office, Outlook, FilemakerPro, and collections management database systems. Comprehensive understanding of potential of and demonstrated skill with such programs.

Familiarity with customs restrictions, US Government Indemnity, repatriation issues, judicial seizures, TSA regulations and practices, pertinent fine arts insurance practices.

Familiarity with basic conservation concepts, procedures and terms. Skill and awareness in regard to the sensitive handling of works of art, including current best practices in packing, crating, and transportation of objects.

Demonstrated organizational skills and knowledge of pertinent office and administrative procedures including: basic accounting (A/P, A/R, POs); rigorous collections documentation practices; receipting; organizing and maintaining digital and hard-copy records.

Excellent written and verbal communication skills; ability to make accurate arithmetic calculations.

Extremely high level of accuracy and attention to detail; commitment to efficiency and effectiveness of systems and schedules.

Ability to work well under pressure and with conflicting demands.

Ability to efficiently and effectively work on a variety of projects concurrently, with attention to the goals and priorities of the department and the Museums.

Ability to establish and maintain effective working relations with colleagues, volunteers, interns and effectively represent the Museum to outside professionals, lenders, donors, and members of the artistic community.

How to Apply

Application Deadline: May 21, 2019

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Posted on May 8