Accounts Payable Specialist

9/11 Memorial & Museum

The accounts payable specialist performs critical job duties that ensure vendors get paid for services and products rendered to the 9/11 Memorial & Museum. The incumbent assists the accounts payable supervisor in auditing, maintaining, and processing all accounts payable records and statements; keeps up-to-date, accurate financial records; and reconciles vendor payables and distributed checks.

Responsibilities
  • Reviews all invoices and check requests for accuracy and ensures approvals received by authorized individual prior to preparing and issuing checks/Electronic Fund Transfers (EFT) for payment

  • Produces checks and EFT’s as payments to vendors

  • Reviews correct coding and authorization as well as sufficient contracts and documentation are received before payment are made

  • Verifies the accuracy of vendor invoices and confirms that the correct general ledger account codes are used

  • Manages company’s purchasing cards, payments, and reconciliation of payments to invoices

  • Audits employees’ expense reports to ensure compliance

  • Develops, implements, improves, and enforces policies and department controls to increase accuracy and efficiency before reimbursements are granted

  • Reconciles the AP Subledger to the General Ledger system

  • Reviews expense accruals and prepayments with the staff accountant and assists in preparing month-end and year-end journal entries

  • Sets up vendors in the accounting and Ovation travel systems

  • Assists all departments with their requests for reports related to budget versus actual expenditures

  • Processes the 1099 tax filings at year end

  • Builds and maintains positive relationships with employees and vendors

  • Assists the Finance Department with scheduling, logistics, and preparing materials for quarterly Board of

Directors’ Committee meetings (Audit and Finance & Investment). Collaborates with the President’s Office on the preparation of materials for Board and Committee meetings, as needed.

  • Provides other administrative support to the Finance Department, as needed

  • Manages timekeeping activities for the Finance Department

  • Performs other duties, as requested

Requirements

VOLUNTEER REQUIREMENT

  • Participates in the annual 9/11 Memorial & Museum 5K Run/Walk and Community Day and September 11 commemoration ceremony, as assigned

  • Assists with other special projects and events in support of all 9/11 Memorial & Museum, as assigned

QUALIFICATIONS/SKILLS REQUIREMENT

  • Minimum 2–3 years of accounts payable experience

  • Bachelor’s degree in accounting or other business concentration preferred

  • Experience in Microsoft Excel, PowerPoint, and Word, knowledge of databases as well as familiarity with Blackbaud’s Financial Edge required

  • Strong organizational and detail-oriented skills and the ability to adhere to deadlines

  • Ability to work independently and as part of a team

  • Excellent verbal, written, and interpersonal communication skills

  • Strong problem-solving skills and strong work ethic

  • Good written and oral communications skills

  • Proven ability to multitask in a busy office environment

GENERAL INFORMATION

  • This job description is a descriptive list of the responsibilities and qualifications associated with this position and are not intended to be all inclusive. Employees are expected to also perform other business-related duties as assigned by the supervisor or other management.

  • The organization reserves the right to change, modify, or reassign job responsibilities, duties and scheduled work hours as per business needs.

  • This document is a communication tool and not intended as a written or implied contract of employment.

How to Apply
Posted on December 30