Admin Assistant

The Robert Mapplethorpe Foundation

The Robert Mapplethorpe Foundation is seeking a full-time administrative Foundation Assistant.

The Foundation Assistant (FA) supports both the Managing Director and the Director of Gallery Relations. The FA helps with all aspects of Foundation activity as needed. This entry-level position is a great fit for recent grads or someone who has been working a year or two in an administrative role.

The ideal candidate should have a background in art history/arts administration/arts non-profits, strong organizational skills and require minimal supervision. Previous experience in an office environment required.


Daily and ongoing tasks of the FA include: maintaining file and electronic records; managing photographic inventory; responding to public queries; writing short assignments; researching exhibition histories and handling general administrative duties. The candidate should be able to confidently interact with galleries, museums, grant applicants and the public.

Some specific responsibilities of the FA will include managing and summarizing grant proposals, facilitating image licensing requests, tracking gallery and secondary market sales, processing auction donations, updating and maintaining the Foundation’s website and the Foundation’s official Instagram account (with content developed by the RMF team).


This position requires excellent interpersonal skills, a proactive sensibility and autonomous task completion.

We are a small, closely-knit team looking to add a team-player with a positive attitude.

Experience with FileMaker Pro, Mac platform, Acrobat, Photoshop and Excel preferred.

This is a unique opportunity to get involved with a philanthropic arts non-profit organization.

Hours are 10 to 6, Monday through Friday.

For at least the next few months, this position is 100% remote, as all Foundation staff are working remotely at this time.

How to Apply

Please email your resume and a brief cover letter to:

Please use the subject line “assistant” Applications without a cover letter will not be considered. No calls please.

Posted on April 21