Administrative Coordinator

Nameless Sound

Nameless Sound, an internationally recognized non-profit that presents contemporary experimental music and organizes innovative music workshops for youth, seeks an Administrative Coordinator to support the organization’s work in areas of development (grants, membership, and fundraising), advertising and promotion for events and workshops, website maintenance, email marketing, concert production, data administration, and financial management. This will be a remote position, until it is safe again to work together in person.

Responsibilities

Development:

  • Coordinate and implement solicitation mailings, process donations, generate membership renewals and acknowledgements

  • Process and update membership database (and website) based on new and lapsed donors

  • Coordinate supplemental materials for grant applications and reports

  • Grant reporting and grant editing

  • Grant writing as needed

  • Maintain calendar for grant application and report deadlines

Marketing/New Media:

  • Update website

  • Create and design e-blasts

  • Coordinate and create designs for flyers, posters, programs

  • Coordinate poster and flyer distribution

  • Reach out to press for event previews

  • Update arts events calendars

Concert Series:

  • Manage front of house for in-person concerts such as securing and overseeing volunteers, preparing signage and directions, transporting supplies and equipment, taking monies for ticket admissions, coordinating merchandise arrangements with artists, and setting up and cleaning up

  • Co-coordinate technical production and audiovisual materials for online events

  • Maintain events calendar for upcoming concerts, press outreach, cultural calendar updates, e-blasts, volunteer reach out

Board Support:

  • Organize and attend monthly Board meetings

  • Prepare meeting documents and take minutes

  • Maintain Board meeting calendar

  • Assist Board and Director with planning and presenting fundraising events

General Administrative:

  • Manage QuickBooks accounting

  • Maintain working cash flow statements

  • Produce budget reports

  • Finance management and tracking

  • Maintain calendar for monthly payroll deposits

  • Prepare required tax documentation for accountant on a quarterly and annual basis (forms 990, 1099, US Treasury deposits, etc.)

  • Maintain, organize, and file internal and archival materials

Requirements

Requirements: Ideal candidate is a self-motivated individual with excellent computer and Internet skills. Candidate must also possess exceptional administrative and organizational abilities, with strong writing and communication skills, attention to detail, ability to work independently and be proactive, and the ability to multi-task. Experience working in arts administration or fundraising preferred. Experience in grant writing is a plus. Experience in or a passion for music, arts and community arts education is a plus. Fluency in Microsoft Office 365 (Word, Excel, and Mail Merge) and Adobe Cloud (InDesign, Photoshop, and Illustrator). Must have experience managing databases, and have an ability to meet multiple deadlines, and maintain multiple calendars, and manage and track financials. Must have experience with website editing and knowledge of basic code.

The Administrative Coordinator position is a salaried position, working approximately 32-40 hours/week. Salary is commensurate with experience.

How to Apply

Please send a resume and cover letter to david.dove@namelesssound.org.

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Posted on August 25