The Administrative Assistant works closely with and under the guidance of the Director, International Students and Programs providing general administrative support for the International Students and Programs Office. This is a short-term temporary assignment and will end before/on July 1, 2020.
General office administrative duties, such as handling mail, telephone, handling of forms, maintaining and ensuring security of confidential paper and electronic records.
Provide general guidance to international students on topics such as applying for SSN, Driver’s license, bank accounts, etc.
Maintain accuracy and integrity of immigration-related records in institute files.
Assist in planning and coordinating international activities, various workshops, institute-wide activities promoting diversity and cultural awareness, group programming on acclimation matters, and intercultural social programming.
Support the Director, manage scheduling and advertising of events, hire and train student assistants, recruit event volunteers, secure incoming speakers for workshops, process check requests and reimbursements.
Assist in the preparation of correspondence and official letters to support visa applications and/or funding from international agencies.
Assist with verification of international application materials, and correspond with applicants.
Maintain and Manage office email addresses and respond to student inquiries.
Assist in the management of the office website, Facebook and HUB pages as necessary.
Aid in the supervision of and assign tasks to student assistants.
Other duties as assigned.
Proficiency in Microsoft Office, Google and Adobe applications.
Critical thinking skills required.
General office skills, including processing mail and other documents, filing, maintaining confidential records, use of computer technology (such as Gmail, Google Apps, MS Word, Excel, PowerPoint, Adobe Suites), scanner/printer, and social media (such as Twitter, Facebook).
Excellent interpersonal, written, and oral communication skills.
Excellent organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.
- High school diploma required. Associate or bachelor’s degree desired preferably in a field relating to international education/international relations, higher education and/or foreign language.
A minimum of 1-3 years working in a higher education setting, or equivalent, with demonstrated ability to effectively communicate in a cross-cultural setting.
Experience working in an international office in higher education is preferred.
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Equal Employment Opportunity Statement
California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.