• General office administrative duties, such as handling mail, telephone, handling of forms, maintaining and ensuring security of confidential paper and electronic records.

• Provide general guidance to international students on topics such as applying for SSN, Driver’s license, bank accounts, etc.

• Maintain accuracy and integrity of immigration-related records in institute files.

• Assist in planning and coordinating international activities, various workshops, institute-wide activities promoting diversity and cultural awareness, group programming on acclimation matters, and intercultural social programming.

• Support the Director, manage scheduling and advertising of events, hire and train student assistants, recruit event volunteers, secure incoming speakers for workshops, process check requests and reimbursements.

• Assist in the preparation of correspondence and official letters to support visa applications and/or funding from international agencies.

• Assist with verification of international application materials, and correspond with applicants.

• Maintain and Manage office email addresses and respond to student inquiries.

• Assist in the management of the office website, Facebook and HUB pages as necessary.

• Aid in the supervision of and assign tasks to student assistants.

• Other duties as assigned.

SKILLS/ABILITIES:

• Proficiency in Microsoft Office, Google and Adobe applications.

• Critical thinking skills required.

• General office skills, including processing mail and other documents, filing, maintaining confidential records, use of computer technology (such as Gmail, Google Apps, MS Word, Excel, PowerPoint, Adobe Suites), scanner/printer, and social media (such as Twitter, Facebook).

• Excellent interpersonal, written, and oral communication skills.

• Excellent organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.

EDUCATION:

• High school diploma required. Associate or bachelor’s degree desired preferably in a field relating to international education/international relations, higher education and/or foreign language.

EXPERIENCE:

• A minimum of 1-3 years working in a higher education setting, or equivalent, with demonstrated ability to effectively communicate in a cross-cultural setting.

• Experience working in an international office in higher education is preferred.