Admissions Counselor

Southern California Institute of Architecture (SCI-Arc)

Job Title: Admissions Counselor

Department: Admissions

Reports to: Admissions & Recruitment Director

FLSA Status: Full-time, Non-exempt

Pay Scale: $24.60/hour

Schedule: Eligible for Hybrid Schedule after completing training period


The Admissions Counselor provides administrative support as well as actively engages with prospective students through campus tours, attending college fairs, high school presentations, and other various recruitment and outreach programs.

  • Provide assistance to prospective applicants, current students, faculty and/or staff by responding to questions regarding degree programs and admissions policies and procedures

  • Maintain student records, enters data, and generates letters, reports and lists utilizing the applicant and student databases

  • Responsible for the day-to-day administrative support of the Admissions Office including email/phone inquiries and processing incoming mail

  • Assist in all areas of application process to garner completed application files, including processing online internet submissions, corresponding with applicants regarding missing application materials, updating applicant files with supporting materials, and report generation

  • Serve as primary administrative liaison with applicants of all SCI-Arc programs

  • Assist with planning and organizing local and national recruitment events, including high school visits, college fairs, portfolio review events, etc.

  • Travel locally and/or nationally to high schools, universities and community colleges to present information regarding the programs offered by SCI-Arc

  • Communicate regularly via phone and email with recently accepted applicants to improve the enrollment yield and with wait listed applicants to ensure their interest remains

  • Follow up with accepted students to ensure that their admissions files are complete prior to enrollment (e.g. final transcripts, required test scores, etc.)

  • Assist with organizing, scheduling, and coordinating special events related to the Admissions Office (new student orientation, open houses); facilitates logistics and arranges for special services and refreshments as needed

  • Enter and update individual applicant’s data to ensure all necessary data elements are tracked

  • Review and run periodic reports to ensure data integrity and efficiency utilizing the school’s database (Jenzabar) to assist the Admissions & Recruitment Director in managing admissions operations

  • Ensure consistent enforcement of admissions policies and procedures

  • Monitor inventory and orders office supplies as needed

  • Other Administrative duties as assigned

  • Bachelor’s degree with one year of experience in administrative and/or academic support services; however, combined experience/education acceptable as substitute for minimum education

  • Attention to detail and strong organization skills

  • Excellent verbal communication skills to clearly convey information in person and over the phone

  • Skill in writing clear and concise, correspondence, memos and e-mails

  • Self-starter and naturally hospitable

  • Demonstrated ability to multi-task and work in an extremely fast paced environment

  • Ability to maintain effective working relationships and collaborate with others to achieve common goals; to apply good customer service strategies; to maintain privacy of records; to interact with students, faculty, staff and community; to work in a multiethnic environment

  • Must possess and maintain a current, valid Driver’s License

  • Must be able to travel

  • Must have reliable vehicle

  • Strong public speaking skills

  • Warm and approachable demeanor

  • Independent problem solver

  • Experience with Microsoft Word, Excel and Outlook

  • Experience with Jenzabar or similar database system preferred

  • Public speaking experience preferred

  • Bi-lingual (Spanish or Mandarin) preferred

We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.

How to Apply

To apply, please visit our online application system

SCI-Arc is an equal opportunity employer that values diversity.

Posted on June 26