Archival Associate

Karma

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We are seeking an Archival Associate to work alongside our gallery team in a fast-paced, energetic environment. The position is Tuesday through Saturday, 10:00am - 6:00pm, with additional hours as needed for openings and gallery events. (From July 6 to September 3, 2021 the hours are Monday through Friday, 10:00am - 6:00pm)

This position will rotate between the gallery’s three spaces.

Title: Archival Associate

Schedule: Full Time, Tuesday-Saturday, 10am-6pm

Locations: 188 & 172 East 2nd street, New York, NY 10009; 22 East 2nd street, New York, NY 10003

Salary: Commensurate with experience

Responsibilities

Website Management (responsibilities including but not limited to):

  • Regularly build and publish exhibition, art fair and artist pages

  • Frequently add upcoming news items, relevant press, selected texts, and new publications

  • Update web CVs regularly

  • Review artist pages with gallery team weekly

Photography and Image Processing:

  • Work with gallery and photographer on photo schedule and priorities

  • Liaise with outside photographers to schedule install and artist studio photography

  • Update database with photo status note from daily photographer updates

  • Rename and resize new images

  • File images on server, upload lo res to database, upload to website where appropriate

Press Assistance:

  • Field gallery’s press email

  • Log all incoming requests and outgoing press outreach

  • Track status of requests and expected publication date

  • Send weekly press update to gallery team with links to recently published items

  • Format and archive incoming press, file on server, upload to web, send to team

  • Draft and send e-announcements

Digital and Physical Archive Maintenance:

  • Update upcoming exhibitions log with forthcoming shows and projects via gallery team

  • Perform daily web searches for relevant items, flag items to team

  • Use log to track image, web and CV status

  • Update CV and artist pack pdfs, upload to database and server

  • Digitize historical archives

  • Request information and archival materials from institutions pertaining to gallery artists

  • Field magazines and mail, scan for press items

Liaise with Clients and Visitors:

  • Send invoices and hi res images to clients

  • Greet visitors and answer phones, engage visitor inquiries concerning the gallery, exhibitions and artists

General Gallery and Artist Support:

  • Send artists and studios hi res images

  • Help maintain orderly work spaces, order supplies

  • Open and close spaces every day

  • Assist with openings and events as needed

Requirements
  • Working knowledge of Google Drive, Indesign and Photoshop strongly preferred

  • Familiarity with Mailchimp and Wordpress a plus

  • 2-3 years experience working in art galleries, museums or auction houses preferred

  • Ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with rapidly shifting priorities

  • Excellent organizational skills, strong attention to detail

  • Ability to work well both independently and collaboratively

How to Apply

Please send a copy of your cover letter and résumé to Sara Blazej at sara@karmakarma.org.

Contact
Posted on June 23