Website Management (responsibilities including but not limited to):

• Regularly build and publish exhibition, art fair and artist pages

• Frequently add upcoming news items, relevant press, selected texts, and new publications

• Update web CVs regularly

• Review artist pages with gallery team weekly

Photography and Image Processing:

• Work with gallery and photographer on photo schedule and priorities

• Liaise with outside photographers to schedule install and artist studio photography

• Update database with photo status note from daily photographer updates

• Rename and resize new images

• File images on server, upload lo res to database, upload to website where appropriate

Press Assistance:

• Field gallery’s press email

• Log all incoming requests and outgoing press outreach

• Track status of requests and expected publication date

• Send weekly press update to gallery team with links to recently published items

• Format and archive incoming press, file on server, upload to web, send to team

• Draft and send e-announcements

Digital and Physical Archive Maintenance:

• Update upcoming exhibitions log with forthcoming shows and projects via gallery team

• Perform daily web searches for relevant items, flag items to team

• Use log to track image, web and CV status

• Update CV and artist pack pdfs, upload to database and server

• Digitize historical archives

• Request information and archival materials from institutions pertaining to gallery artists

• Field magazines and mail, scan for press items

Liaise with Clients and Visitors:

• Send invoices and hi res images to clients

• Greet visitors and answer phones, engage visitor inquiries concerning the gallery, exhibitions and artists

General Gallery and Artist Support:

• Send artists and studios hi res images

• Help maintain orderly work spaces, order supplies

• Open and close spaces every day

• Assist with openings and events as needed

• Working knowledge of Google Drive, Indesign and Photoshop strongly preferred

• Familiarity with Mailchimp and Wordpress a plus

• 2-3 years experience working in art galleries, museums or auction houses preferred

• Ability to prioritize and manage time, multitask, take initiative, and meet deadlines in a fast-paced environment with rapidly shifting priorities

• Excellent organizational skills, strong attention to detail

• Ability to work well both independently and collaboratively