Archive & Studio Coordinator

Shantell Martin, Inc.

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Shantell Martin Studio is seeking a highly organized, detail-oriented Archive & Studio Coordinator to help manage and build the operational systems that support the artist’s archive, artwork inventory, studio projects. Based in Jersey City, this role will work closely with the artist to organize and maintain physical and digital archives, oversee inventory and artwork records, coordinate storage and logistics, support exhibition and installation projects, and assist with the studio’s transition into its new permanent home later this year.

This is a unique opportunity for someone who enjoys both hands-on and administrative work, and who is excited by the intersection of contemporary art, archives, collections management, and studio operations. The ideal candidate is highly organized, comfortable working independently, has exceptional attention to detail, and takes pride in creating systems that preserve and support an artist’s work for years to come.

Responsibilities

Catalog artworks, publications, objects, and archival materials

Maintain and update inventory databases and artwork records

Assist with provenance, condition reports, and artwork documentation
Organize physical and digital archives
Track artwork locations and storage records
Art Handling & Logistics
Pack, unpack, and move artworks safely
Coordinate storage organization and inventory projects
Prepare works for shipment, exhibition, photography, and installation
Assist with studio and archive relocation projects
Manage supplies and storage systems
Administrative Support
Organize documents, invoices, receipts, and contracts
Support ongoing studio projects and exhibitions

Requirements

Experience working in an artist studio, gallery, museum, archive, registrar department, or art handling environment
Comfortable navigating Google suite
Knowledge of art handling best practices
Strong organizational and record-keeping skills
Exceptional attention to detail
Comfortable working with databases (such as Artlogic), spreadsheets, and digital filing systems.
Ability to safely handle artwork and archival materials
Excellent written communication skills
Driver’s license strongly preferred
Ability to commute to Jersey City regularly

How to Apply

Please send the following materials to accounting@shantellmartin.com with the subject line:

Archive & Studio Coordinator – [Your Name Here]

Include:

A CV
A brief cover letter (no more than one page) explaining:

Why you are interested in this role

Any experience you have with archives, collections management, art handling, artist studios, galleries, museums, or project coordination.

Why you think you would be a good fit for this position.

*Applicants already living in Jersey City are preferred.

*A valid driver’s license is preferred but not required.

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