Archivist and Research Assistant

Blum & Poe

www.blumandpoe.com

Reports to: Communications and Editorial Director

The Archivist and Research Assistant is part of a growing Communications team. You will be working directly with the Communications team to produce multiple publications per year, to research and document artists’ practices and artworks, to act as a steward to the library and archives, and to manage image rights. We are looking for someone who will bring fresh ideas for increased productivity and positive workflow to this position. You will be joining a strong gallery staff that is dedicated to its artists and exhibitions.

Responsibilities

Responsibilities include but are not limited to:

PUBLICATIONS PRODUCTION AND BOOKSTORE ASSISTANCE

Assist the Editorial Director in the production of approximately five publications/year
Aid in proofing and fact-checking, research, rights management, budget tracking, etc.
Coordinate mass book mailings for new releases and for bookstore sales
Coordinate bookstore shipping and handling with the preparator crew
Conduct regular inventories of catalog stock
Assist the Content Manager with online bookstore maintenance and updates

LIBRARY AND ARCHIVES MANAGEMENT

Maintain the gallery research library by ordering and cataloging new titles, weeding the collection annually, and supervising inventory
Maintain the gallery’s analog and digital archives, tracking and capturing press, images, and ephemera per in-house standards
Manage the artists’ CVs according to Blum & Poe formatting

EDITORIAL AND RESEARCH SUPPORT

Provide research briefs on the artists and artworks as needed
Copyedit press releases and other gallery messaging as needed
Record and organize communications department’s exhibition budget cycle expenditures

RIGHTS AND REPRODUCTION COORDINATION

Act as a gatekeeper for the artists’ image rights
Respond to image reproduction requests, checking for correct approval processes, copyright licenses, and policing the integrity of reproductions.

DIGITAL ASSET MANAGEMENT

File, organize, and package digital assets in coordination with the Registrars and Photography Coordinator.

Requirements

Educated to degree level, preferably in arts or humanities subject (BA required)
Outstanding attention to detail
Excellent skills in Adobe CS5, particularly Photoshop and InDesign (essential), working knowledge of Microsoft Office and Mac OSX
Mastery of the Chicago Manual of Style writing and citation style guide, and experience copyediting manuscripts and other written materials
Strong time management skills with the ability to work independently and manage varied deadlines in a fast-paced environment
Experience working in an art gallery or artist studio environment with an understanding of contemporary art

How to Apply

Please submit your resume, a brief cover letter, and 3 professional references to jobs@blumandpoe.com.
We will be following up with requests for interviews in the coming weeks to fill this position as soon as possible.
Only serious and qualified candidates will be considered.
The position is full-time, 5 days per week, with a majority of the week onsite at the gallery. The applicant must be flexible and available outside of the designated days on an as-needed basis.
Salary is commensurate with experience and includes excellent benefits and paid time off.

Blum & Poe is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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