Essential Functions

• Provide exceptional client services to achieve Art Program implementation through effective partnership and communication

• Understand the needs and goals of both the Partner and PAF to establish the unique parameters relevant to the commissioning, development, and installation of multiple impactful artworks.

• Liaise with internal PAF Project Management, Curatorial and Communications teams to develop proposal decks, program materials, and relevant contracts for ongoing and prospective partnerships.

• Oversee successful delivery of various artworks from concept development to installation completion and close out.

Responsibilities

• Lead and facilitate communications with project Partner and Artist Teams, Vendors, and Stakeholders.

• Work with PAF Curatorial team to develop the Curatorial Strategic Plan, including requests for proposals and artist agreements.

• Oversee contract negotiations for overall art programs, including artist agreements for site specific, temporary, or traveling works.

• Manage program budgets and schedules and deliver regular updates to project Partners.

• Maintain schedule of business filings, invoicing and accounts receivable for Creative Partnerships and travelling exhibitions

• Work with the Project Manager to oversee and review artwork concept and design development, including project timelines, and budget development.

• Compile the on-site requirements and manage the on-boarding of project team members including badging and credentialing per Partner requirements.

• Coordinate, review, and advise Partner on project updates, such as design and fabrication and requests for information, in consultation with the appropriate professional members of the Partner, vendor and Artist teams.

• Assist and review the processing of scope and fee change orders, as necessary. Maintain an organized and detailed log of potential changes.

• Coordinate/attend site trips/visits with Artist Team and Contractors.

• Monitor and report on the Artist Team completion of defined project milestones, including fabrication, shipping and installation.

• Oversee program close-out documentation and administration.

• Manage additional departmental staff as needed.

• Other program management responsibilities common to the delivery of projects of similar scope and scale.

Desired Skills and Qualifications

• Bachelor’s degree in related area of study (e.g. visual arts, project management, construction management, architecture, design, etc.)

• Minimum of five to ten (5 - 10) years professional experience in arts project management, exhibition organization, art fabrication and installation, or other relevant experience in the field

• Experience working with artists, fabricators, and art installers; knowledge of art fabrication methods and processes

• Strong organizational skills and attention to detail; capability to prioritize and manage multiple tasks simultaneously; ability to work collaboratively as part of a team; strategic and creative thinker, and ability to problem solve

• Experience managing staff and outside vendors/contractors

• Ability to work flexible hours, including evenings and occasional weekends; ability to travel for work as needed

• Excellent verbal and written communication skills

• Must be able to pass a criminal background check and obtain clearance (e.g. SWAC) to work at secure sites as necessary

• Candidates must have an understanding of the construction industry, job site safety requirements, planning and scheduling, building trades and sequence of work, and relevant technology

• Must be able to read plans and specifications

• Must be able to complete on-site safety training as required

• 10-Hour OSHA Construction Safety and Health Certification; 30-Hour OSHA preferred

• Competency with Microsoft Office Suite, G-Suite, and project management software

• This position is full-time