Essential Responsibilities

• Support the Artist Liaisons with research and preparation for new production and artist projects (internal and external).

• Join department meetings, take notes as needed, and help maintain/follow-up on calendar of deadlines.

• Support with artist inventory management including entering artworks, exhibition, and literature histories in database.

• Upload images to image database and share with Artist studios.

• Assist Archivist with image permission requests.

• Assist Archivist to compile information about artworks in public collections. Reach out to institutions, as needed.

• Liaise with institutions to request materials for gallery and studio archives, as directed by Archivist.

• Process and digitize archival material, as directed by the Archivist.

• Help maintain physical archive and reference library.

• Assists with publication orders and inventory tracking.

• Draft and copyedit short art-related texts. Research on individual artworks and series, as needed.

• Help field assets for internal press/marketing department requests.

• Assist with updates and maintenance of artist webpages.

• Generate and facilitate signatures of Certificates of Authenticity for artworks, as requested by Artist Liaisons.

• Keep track of various artist project deadlines and update project management spreadsheets.

• Update gallery-wide calendars with artist projects and events.

• Prepare agendas and memos for team calls. Assist in scheduling department meetings.

• Organize and remind team of important dates and birthdays for gallery artists. Purchase and arrange delivery of gifts for Artists, Family, Studios/Estates.

• Perform other daily departmental duties, as needed, and support the developing and changing needs of the department.

Education and Experience

Candidates who excel in this role, tend to have the following qualifications and skills, though others may be considered on a case-by-case basis.

Our ideal candidate is highly detail-oriented and creative with exceptional organizational and time management skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment.

• Knowledge of contemporary art

• Minimum two (2) years experience working at a contemporary art gallery, auction house, or with an art advisor

• BA in Modern or Contemporary Art History or related field (flexible on major, dependent on work experience)

• Skills in a Mac-based environment required, including: Word, Excel, Outlook, PowerPoint.

• Skills in the Adobe Creative Suite (Acrobat, Photoshop, InDesign) preferred

• Fluent in English; fluency in an additional language welcomed

• Ability to prioritize and work autonomously

• Proactive, self-motivated, and efficient

• Ability to work across multiple projects simultaneously