PRINCIPAL ACCOUNTABILITIES:

• Assist with the tracking and documentation of the collection and loaned items in the collection management system (TMS), including updating object locations and entering insurance values. Occasionally create new object records for incoming loan items or assist with data cleanup projects.

• Assist with the organization of all works of art entering and exiting the Warhol. Examine incoming and outgoing works of art (both permanent collection and loaned objects) and create condition reports. Create incoming and outgoing receipts and assemble paperwork associated with outgoing loans.

• Oversee packing and unpacking of works of art. Ensure works are packed according to AWM standards for shipping. Check contents of each crate against inventory lists. Observe shipments of art being loaded and unloaded and enforce museum standards for handling and moving of crates. Work with visiting couriers to provide access to the galleries and assist them while they are on site.

• Process local loans and long-term loans. Communicate with the lenders/borrowers, generate appropriate paperwork and coordinate shipping of objects. Organize local pick-ups and deliveries of works of art and crates.

• On occasion, assist the Associate Registrar and Director of Collections and Exhibitions with larger exhibitions and loan projects by helping with shipping arrangements, organizing paperwork, and assisting with updating checklists.

• Act as a courier, when directed, to assure the objects are handled appropriately during transportation and to monitor and track the condition of the works during transit.

• Collaborate with Conservator to complete weekly checks of loaned objects and permanent collection objects in the galleries, including location verification and general condition checks. Follow up on incident reports received from Visitor Services.

• Assist with collection inventories and the annual collection audit.

• Support the ongoing function of the Registrar’s office by assisting with filing, correspondence, invoices and assorted other documentation according to established department procedures. Make travel arrangements for couriers as needed. Assist in running the office when the Director of Collections and Registration and the Associate Registrar are not there, including answering the phone, responding to emails and communicating with fellow staff members on various projects.

• Performs special projects and support as needed to meet the goals of the department and the Museum.

• Other duties as assigned.

EDUCATION & EXPERIENCE:

• Minimum of a Bachelor’s Degree required with emphasis in Art History or related degree.

• Minimum of two years’ experience working in a museum in registration or collection management; volunteer experience considered.

KNOWLEDGE, SKILLS, ABILITIES:

• Possess a commitment to the care and safe handling of works of art.

• Knowledge of best practices regarding the handling, installation and display of a variety of objects.

• Highly organized.

• Excellent interpersonal communication skills.

• Experience in word processing and databases.

• Proficient typing skills.

• Must be able to work on multiple projects simultaneously. International travel is required.

• Must have a valid US passport.

• May require work on weekends, holidays, or after hours.

PHYSICAL REQUIREMENTS: Must be able to occasionally remain in one place for long periods and lift up to 30lbs.