Assistant to the Principals/Office Coordinator

Artists' Studio

We are looking for a candidate to fill the position of an Assistant to the Principals/Office Coordinator based in the studio of an artist couple living and working in Los Angeles. The position will be focused on assisting the principals and staff with the day-to-day requirements of a busy artist studio. We are looking for a candidate who is flexible and skilled at handling a range of responsibilities. Previous experience with administrative responsibilities in an art studio or similar is ideal.

Responsibilities

Essential functions:

  • Coordinating principals’ and studio’s personal and business schedules, including scheduling doctor, kids’, vet appointments; organizing necessary information for appointments, updating iCal, and maintaining a synergistic overall schedule

  • Assisting Principals with day-to-days needs; including running errands, purchasing or researching items, arranging event tickets, reviewing and drafting emails

  • Assisting office staff with day-to-day needs; including creating PDFs, fact checking documents, Artbase reports, filing, and maintaining digital and physical organization

  • Skilled at a broad range of research, everything from researching background information on visitors and events to researching supplies and personal purchases

  • Troubleshooting equipment, setting up new devices like new iPhones or iPads, creating and tracking new accounts

  • Overseeing shipping, including scheduling Fedex, couriers, and Amazon returns

  • Organizing domestic and international travel; including preparing itineraries, booking airfare and accommodation, researching travel, and setting up international plans

  • General studio errands such as tracking and replenishing studio inventory

  • Answering phones and greeting visitors

Requirements

Requirements:

  • Proficiency with a range of technology; including Apple products and Mac platforms. For example, iPhones, iPads, and Sonos

  • Proficiency in Microsoft Office (Word and Excel), Adobe Acrobat, Google docs, and iCal

  • Prior experience with Artbase, or similar art databases

  • Positive attitude, reliable and resourceful

  • Calm under pressure and skilled at multitasking

  • Extremely organized and detail oriented

  • Excellent time management skills and research abilities

  • Experience working in team oriented office environments, comfortable working with children and dogs

  • Valid driver’s license and car

  • College degree or equivalent experience is desired

5 days a week, Mon-Fri 10am - 4pm to start

Compensation based on experience. Benefits available.

How to Apply

If interested, please send a resume and cover letter to hire@newarthire.com.

Posted on April 19