Essential functions:

• Coordinating principals’ and studio’s personal and business schedules, including scheduling doctor, kids’, vet appointments; organizing necessary information for appointments, updating iCal, and maintaining a synergistic overall schedule

• Assisting Principals with day-to-days needs; including running errands, purchasing or researching items, arranging event tickets, reviewing and drafting emails

• Assisting office staff with day-to-day needs; including creating PDFs, fact checking documents, Artbase reports, filing, and maintaining digital and physical organization

• Skilled at a broad range of research, everything from researching background information on visitors and events to researching supplies and personal purchases

• Troubleshooting equipment, setting up new devices like new iPhones or iPads, creating and tracking new accounts

• Overseeing shipping, including scheduling Fedex, couriers, and Amazon returns

• Organizing domestic and international travel; including preparing itineraries, booking airfare and accommodation, researching travel, and setting up international plans

• General studio errands such as tracking and replenishing studio inventory

• Answering phones and greeting visitors

Requirements:

• Proficiency with a range of technology; including Apple products and Mac platforms. For example, iPhones, iPads, and Sonos

• Proficiency in Microsoft Office (Word and Excel), Adobe Acrobat, Google docs, and iCal

• Prior experience with Artbase, or similar art databases

• Positive attitude, reliable and resourceful

• Calm under pressure and skilled at multitasking

• Extremely organized and detail oriented

• Excellent time management skills and research abilities

• Experience working in team oriented office environments, comfortable working with children and dogs

• Valid driver’s license and car

• College degree or equivalent experience is desired

5 days a week, Mon-Fri 10am - 4pm to start

Compensation based on experience. Benefits available.