Museum Registrar

Fine Arts Museums of San Francisco

The current position is located at the Fine Arts Museums of San Francisco. The Fine Arts Museums of San Francisco is seeking a Museum Registrar to perform the full range of registration functions, including the more difficult and complex duties and routine collections management functions.

The Fine Arts Museums of San Francisco oversees two unique museums—the de Young in Golden Gate Park and the Legion of Honor in Lincoln Park—and stands as one of the most visited arts institutions in the United States. The Fine Arts Museums of San Francisco have rendered over a century of public service in the arts, and it is our mission to extend and enhance that service well into this century.

  • Salary: $30.61 - $37.21 (Hourly Wage)
  • Receives, inspects, accessions, documents, labels and catalogs objects acquired for collections and/or exhibitions; makes notes and/or comments on condition reports; oversees deaccession procedures in compliance with collection management policies.

  • Oversees the movement, exhibition, storage, and disposition of art objects in order to guarantee security of the collections, including coordination with conservators, preparators, designers, curators and photographers.

  • Facilitates care and security of collections of art and artifacts on site; coordinates with conservators regarding the conditions necessary to store objects in a seismically safe, temperate place; controls art storage area; oversees object movement, internal and external; conducts periodic inventories of collection areas; maintains storage records and shelf lists.

  • Arranges for insurance on permanent collection, outgoing or incoming loans, including executing applications for federal indemnification of international exhibitions, maintaining insurance coverage and computing premiums when due, and processing liability and damage claims.

  • Prepares agreements and arrangements for outgoing and incoming loans, special exhibitions or permanent installation of objects, including contractual arrangements, loan agreement forms, exhibition contracts, condition reports, facility reports, supplying photographs, cataloging information, and other documents related to collections management.

  • Makes shipping arrangements for incoming and outgoing objects; inspects objects and checks condition reports, making notes as needed; coordinates the packing, crating and couriering of objects; establishes the date and method of shipping items. Works collaboratively with museum staff including curators, conservators, preparators, and packers, as well as representatives of other museums and outside art handling personnel such as airline personnel and cargo handlers in coordinating, scheduling, and monitoring the safe and legal movement of objects.

  • Researches and provides accurate information to museum administrators, staff and board members, representatives of other museums and the general public regarding loans, special collections, catalog information, packing, shipping, and insurance; promotes compliance with federal, state, and local laws relating to art collections management.

  • Serves as a courier accompanying valuable objects of art in transit as required. Accompanies art to offsite storage or airport cargo facility, oversees containerization and security; coordinates with customs broker; travels with art; supervises loading and unloading of crates at airport, borrowing museum and other venues. May oversee installation of objects at borrowing museums.

  • May prepare and manage special project budgets as required.

  • May train and supervise the work of subordinate personnel such as associate or assistant registrars, interns, and volunteers when required.

  • May check exhibitions to ensure environmental standards and security.

  • Performs related duties as required.

  • Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field; AND four years of verifiable museum registration experience; OR

  • Possession of a master’s degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related postgraduate program; AND two years of verifiable museum registration experience. AND

  • Computer literacy in word processing, data base management and a computerized registration system.

Desirable Qualifications

  • Previous Experience coordinating exhibition logistics for international, multi-loan exhibitions at a major museum.

  • Previous experience arranging complex crating and shipping arrangements for domestic and international loans.

  • Previous experience working on multiple exhibitions concurrently.

  • Previous experience working with US Federal Indemnity, overseeing indemnified exhibitions and/or contributing to applications.

  • Previous experience reviewing estimates and drafting exhibition budgets.

  • Previous experience acting as, and arranging for, art couriers.

  • Previous experience working with a crew of art handlers and specialized conservators in the context of exhibition installations and deinstallations.

  • Previous experience reviewing contracts and loan agreements Previous experience arranging for fine art insurance.

  • Previous experience with Immunity from Judicial Seizure.

How to Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement

  • Select “Apply” and read and acknowledge the information

  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (,,,,,,,,,,,,

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Ramon K. Williams by telephone at 415-750-3616, or by email at

Posted on March 7