The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

GENERAL

• Perform regular audits of materials and supplies, noting opportunities/suggestions for cost reductions

• Assist Director of Finance with report preparation and special projects, as needed

ACCOUNTING

• Maintain and process accounts payable transactions

• Prepare and enter Artist Statements

• Ensure production is properly tracked, allocated and reimbursed

• Enter confirmed payment information in ArtLogic

• Review and vet invoices, bills, and payment requests for complete information

• Review for satisfactory payment remittance, confirm against budget allocations when necessary

• Follow-up with the relevant staff to confirm missing or unclear details

• Manage employee mileage, phone, and travel reimbursements

• Review and pay utility and other recurring bills/invoices

• Enter and properly code and classify invoices across multiple databases

• Prepare payment vouchers for review by the Director of Finance

• Maintain detailed records of all payments and vendors

• Verify financial data and clerical support, working with the relevant parties to resolve any issues

• Know and understand the limits and criteria for W9 vendors

• Know vendor terms and preferred payment methods

• Monitor when contract terms expire, pricing changes, etc.

• Ensure vendor database is accurate and up-to-date

• Assist with procuring new vendors, ensuring competitive rates

• Oversee the tracking of American Express transactions for each user

• Assist with maintain master and user transaction list and reconciliations

• Assist with investigating missing, open, and/or unaccounted transactions and/or receipts

• Assist with coding and classifying transactions in QuickBooks when necessary

• Oversee the scanning and filing of all credit card receipts

• Process credit card payments, as directed

• Assist with filing

SALES/INVOICES

• Track and enter client payments

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

• At least 2-3 years’ professional experience in bookkeeping and/or accounting

• Bachelor’s or four-year degree in a business-related field preferred

• Understanding of basic accounting principles

• Knowledge of contemporary art preferred

• Knowledge of the accounts payable cycle

• Proficiency in QuickBooks and Microsoft Excel

• Exceptional attention to detail and organizational skills

• Self-motivated, trustworthy, and responsible

• Able to work successfully in a fast-paced, deadline-driven environment

• Excellent communication and listening skills

• Basic knowledge of databases such as ArtBase, FileMaker, and/or ArtLogic welcomed

• Fluency in multiple languages welcomed

• BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

COMPENSATION & BENEFITS:

• This is a full-time or part-time hourly position (overtime eligible) at 40 hours per week.

• The pay scale for this position is $30 – $40 per hour.

• A generous benefits package is offered based on full-time or part-time status.

ADDITIONAL DETAILS:

• This position is based in Los Angeles, CA.

• The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.

• During the pandemic, approximately 40% of the work required of this position can be completed remotely, with weekly in-person visits required.