The Collections Assistant position offers critical support to advance the museum’s mission and growth.

• Supports all practical aspects of collections management

• Works in the database to catalog objects, track loans and exhibitions, create condition reports, and assist with acquisition processing

• Manages collections space, including moving, tracking, labeling, and storing boxes

• Retrieves and prepares artwork, artifacts, and archival materials for digitization

• Assists with training and supervising Collections Interns

• Supports exhibition research, preparation, and install/de-install

• Facilitates use of the collection across departments, including social media and group tour requests

• Acts as first point of contact for researchers, including coordinating research requests and visits

• Scans collection items following institutional standards

• Supports with acquisition, curatorial, programming, and other research and special projects

• Assists with administrative office tasks, including maintaining inventory of supplies

Ideal candidate

• Highly organized

• Detail-oriented

• Diligent and dedicated

• Able to multi-task a variety of activities, prioritizing conflicting needs

• Resourceful problem solver

• Proactive self-starter able to follow projects through to completion

• Able to work under pressure and meet deadlines

• Able to work effectively independently and also as a positive team player

• Able to demonstrate emotional maturity and strong interpersonal skills

Skills and Experience

• 1-2 years’ experience in a museum, archive, or other cultural institution (including internships), with emphasis on object handling and collections database

• Experience handling rare and/or fragile materials

• Strong computer skills

o Advanced expertise in Microsoft Office Suite

o Experience working with museum database programs

• Familiarity with controlled vocabularies such as the Getty Vocabularies (AAT, TGN, etc.) and Library of Congress authorities (LCSH, LCNAF and TGM)

• Comfort lifting 35 lbs., climbing ladders, and other physical activity

• Ability and willingness to travel to and work in locations around Los Angeles County, including regularly at an off-site facility

• Ability and willingness to work from home as needed