Collections Manager

American Museum of the Moving Image

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About the Museum:

Museum of the Moving Image advances the understanding, enjoyment, and appreciation of the art, history, technique, and technology of film, television, and digital media by presenting exhibitions, education programs, significant moving-image works, and interpretive programs, and collecting and preserving moving-image related artifacts. The Museum maintains the nation’s largest and most comprehensive material culture collection of artifacts relating to the art, history, and technology of the moving image—one of the most important collections of its kind in the world. Begun at the Museum’s inception in 1981, today the collection comprises approximately 130,000 artifacts.


The Museum is seeking a Collections Manager to conduct and oversee all activities related to the safe handling, storage, and documentation of objects in its collection and archives, as well as artifacts loaned to the Museum. Reporting to the Director of Curatorial Affairs, the Collections Manager supervises the work of the Registrar as well as department interns and volunteers. This position advocates for strict adherence to standards in all matters related to the Museum’s collection.

Working with the Director of Curatorial Affairs and other Museum senior management, the Collections Manager sets priorities for the stewardship of the permanent collection, spearheads initiatives to increase access to the Collection, and provides leadership around the challenges and opportunities of collecting and preserving a wide range of moving-image related artifacts, both material and digital.

  • Create and maintain the annual budget for the Collections Department.

  • Serve as the co-administrator (with the Registrar) of the Museum’s collections management system, CollectionSpace, by creating and maintaining administrative and user documentation for the software, managing user access, inputting data, and ensuring that all records adhere to the Museum’s standards. Train relevant staff and interns on the use of the system.

  • Coordinate work on upgrades to the collections management system.

  • Manage the following tasks to assure that objects on display and in storage are being properly maintained: Daily gallery walk-through; Respond to notifications of problems in the galleries; Maintain data loggers in the galleries and storage vaults; Conduct periodic checks for pests and request, through Building Operations, appropriate pest control technicians when necessary.

  • Create and implement procedures and work-flows for digital collecting and preservation.

  • Oversee, manage, and advocate for resources required for the proper storage of art, artifacts, and other objects in the Museum’s collection, including consulting with conservators regarding the conditions necessary to store objects safely.

  • Conduct condition reports with the Registrar and other departmentstaff.

  • Attend Collections & Exhibition Committee meetings to take part in discussions regarding the planning and installation of upcoming exhibitions and installations.

  • Schedule meetings of the Museum’s Collection Committee. Work with the -Registrar to prepare materials regarding acquisitions or deaccessions for these meetings. Generate documentation for permanent object records at the conclusion of the meetings.

  • Manage ongoing work of processing accessions and deaccessions, and inventory/documentation projects with support of Registrar and interns.

  • Seek out fundraising opportunities to support the ongoing work of the Collections department, as well as new initiatives. Participate in preparation of grant proposals.

  • Travel as required to courier and/or supervise installation of artifacts in traveling exhibitions.

  • Manage the Museum’s institutional archives and coordinate access and use of its contents.

  • Spearhead periodic inventories and data cleanup projects to be executed in collaboration with the Registrar.

  • Receive research requests (from Museum staff and outside researchers) and facilitate the gathering objects, records, or images, for viewing in preparation for such visits.

  • Obtain certificates of insurance for objects on loan to the Museum.

  • Maintain the Museum’s facility report and distribute as requested to lenders and other appropriate parties.

  • Provide input, when necessary, regarding the Museum’s Emergency Procedures and Disaster Preparedness and Recovery plans.

  • Represent the Museum before professional museum organizations and maintain liaisons in the field.

  • Master’s Degree in Library Science, Film Studies, History, Museum Studies or related field, or equivalent experience.

  • At least five years’ museum experience in collection management and/or registration, including advanced knowledge of museum registration methods, materials handling, collections management database use and administration, packing, condition reports, storage maintenance, transportation, collections care, and storage requirements.

  • Experience with/interest in digital collecting and preservation.

  • Excellent written communication skills.

Other Functions:

  • Ability to move 20 to 60 lbs on occasion.

  • Hand/eye coordination to safely and efficiently use tools and handle collection objects.

  • Must be able to operate PC and Mac workstations and Microsoft Office software. Experience with museum collection management software preferred.

  • Demonstrated ability to communicate well with a broad range of individuals including donors, volunteers, vendors, and staff.

  • Supervisory experience preferred.

How to Apply

To apply, please submit a cover letter and resume as a single PDF to with “Collections Manager” as the subject. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications.

The above statements are intended to describe the general nature and level of work being performed by Individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.

Posted on February 11