• Create and maintain the annual budget for the Collections Department.

• Serve as the co-administrator (with the Registrar) of the Museum’s collections management system, CollectionSpace, by creating and maintaining administrative and user documentation for the software, managing user access, inputting data, and ensuring that all records adhere to the Museum’s standards. Train relevant staff and interns on the use of the system.

• Coordinate work on upgrades to the collections management system.

• Manage the following tasks to assure that objects on display and in storage are being properly maintained: Daily gallery walk-through; Respond to notifications of problems in the galleries; Maintain data loggers in the galleries and storage vaults; Conduct periodic checks for pests and request, through Building Operations, appropriate pest control technicians when necessary.

• Create and implement procedures and work-flows for digital collecting and preservation.

• Oversee, manage, and advocate for resources required for the proper storage of art, artifacts, and other objects in the Museum’s collection, including consulting with conservators regarding the conditions necessary to store objects safely.

• Conduct condition reports with the Registrar and other departmentstaff.

• Attend Collections & Exhibition Committee meetings to take part in discussions regarding the planning and installation of upcoming exhibitions and installations.

• Schedule meetings of the Museum’s Collection Committee. Work with the -Registrar to prepare materials regarding acquisitions or deaccessions for these meetings. Generate documentation for permanent object records at the conclusion of the meetings.

• Manage ongoing work of processing accessions and deaccessions, and inventory/documentation projects with support of Registrar and interns.

• Seek out fundraising opportunities to support the ongoing work of the Collections department, as well as new initiatives. Participate in preparation of grant proposals.

• Travel as required to courier and/or supervise installation of artifacts in traveling exhibitions.

• Manage the Museum’s institutional archives and coordinate access and use of its contents.

• Spearhead periodic inventories and data cleanup projects to be executed in collaboration with the Registrar.

• Receive research requests (from Museum staff and outside researchers) and facilitate the gathering objects, records, or images, for viewing in preparation for such visits.

• Obtain certificates of insurance for objects on loan to the Museum.

• Maintain the Museum’s facility report and distribute as requested to lenders and other appropriate parties.

• Provide input, when necessary, regarding the Museum’s Emergency Procedures and Disaster Preparedness and Recovery plans.

• Represent the Museum before professional museum organizations and maintain liaisons in the field.

• Master’s Degree in Library Science, Film Studies, History, Museum Studies or related field, or equivalent experience.

• At least five years’ museum experience in collection management and/or registration, including advanced knowledge of museum registration methods, materials handling, collections management database use and administration, packing, condition reports, storage maintenance, transportation, collections care, and storage requirements.

• Experience with/interest in digital collecting and preservation.

• Excellent written communication skills.

Other Functions:

• Ability to move 20 to 60 lbs on occasion.

• Hand/eye coordination to safely and efficiently use tools and handle collection objects.

• Must be able to operate PC and Mac workstations and Microsoft Office software. Experience with museum collection management software preferred.

• Demonstrated ability to communicate well with a broad range of individuals including donors, volunteers, vendors, and staff.

• Supervisory experience preferred.