Management of Front of House team (currently team of six)

• Managing staff availability and organising rota for any FOH shifts

• Working with Head of Finance to submit accurate payroll information

• Recruitment of any new FOH team members as required

• Working with wider Foundation team to organise and coordinate delegation of work for FOH team on a weekly basis

• Working with exhibition curator to brief FOH team for each exhibition

Event logistics management

• Maintaining a stock list for event refreshments, and ordering any necessary items for each PV and event

• Managing FOH staff for PVs and events, ensuring correct support is on hand and that each individual has been delegated their specific responsibilities

• Liaising with the cleaning company regarding PVs and events

• Liaising with other tenants regarding PVs and events, ensuring door lock timings are correctly set

• Ensuring wider team is informed of upcoming events and PVs and events, through both emails and diary invitations

• Setting up space for PVs and events and reorganising space afterwards

Gallery

• Supporting Creative Director and curators in logistics relating to exhibitions, including transportation of borrowed works

• Maintaining gallery environmental reports, including collating relevant data

• Managing insurance coverage relating to exhibitions for each show; Maintaining insurance register for all works covered during the year and liaising with art insurance company annually to provide information for premium calculation and renewal

• Working with technician team to maintain gallery, Reading Room and workshop spaces, and ensuring that spaces are tidy and well presented at all times

• Responsible for maintaining outside storage spaces

Exhibition reports

• Collating data relating to events and exhibitions

• Writing and designing report for each exhibition

• Working with editor, copy-editor and designer to produce report

• Provide organisational support for archiving

Reading Room

• Overseeing the Reading Room – ensuring space is tidy and books and periodicals are organised

• Working with the Creative Director, Head of Education and curators to ensure relevant texts are ordered and labelled appropriately, reflecting the programme

• Cataloguing each new addition and maintain a database

• Maintaining subscriptions to periodicals and ensuring they are correctly archived

• Ensuring Reading Room is set up for each weekend when the space is open to the public, and returned to meeting space for the week

• Oversee book sales, with responsibility for Paypal account

Administrative support to Creative Director and Creative team (currently team of six)

• At least 2 years of previous experience working on events coordination and production within an arts or cultural organisation

• Operational experience in overseeing the logistics involved in organising and producing a public facing event

• Hands on experience of managing a small team is desirable but not essential

• Interest and experience in the day to day running of an art gallery

• Interest and experience in working directly with the public

• Ability to collate data and produce clear and well written reports

• Highly organised and detail orientated with an ability to work across a range of different areas simultaneously

• Must thrive in a small but growing team environment, with the ability to get involved with a variety of tasks

• Proactive approach to carving out role to ensure that best practices and processes are put in place

• Knowledge of contemporary art and a keen interest in art education

• Degree or equivalent

• Knowledge IT / IS literate and able to use MS Excel and Word confidently.

• The appointment is subject to a DBS check, and only candidates who pass the check will be offered employment