Creative Instructional Technologies Administrative Assistant

California College of the Arts

This post is expired. Click here to search for more listings.

San Francisco

As an active team member of the Creative Instructional Technologies (CIT) team, the CIT Administrative Assistant will have baseline administrative knowledge of the resources and services provided by the following departments: Academic Affairs, Technology Services, Studio Operations, and Academic Computing. This position will work closely with the Associate Vice President, Instructional Services and the Associate Director, Academic Computing providing organizational, administrative, and event support.

*Note - This is a part-time 25 hours/week position.


  • The range for the position is $24.00 - $26.00 per hour.


  • CCA considers a full-time work week to be 37.5 hours per week.

  • Schedule: This position is a part-time 25 hour a week position. Monday - Friday, 9am-5:00pm

  • Work Mode: Hybrid

  • This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.


San Francisco



California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.


Please address any questions to

For full job description and to apply, visit



CIT Administration Support- 80%

  • Budget

  • Creates documentation of all cost centers / gifts and associated business units, spend categories, etc.

  • Runs and distributes quarterly pre-established custom budget reports for all CIT cost centers

  • Portal

  • Manages KB policy library

  • Reviews CIT content across Portal for integrity and consistency, testing links frequently

  • Updates CIT Portal page content as needed

  • Manages and updates the CIT shared calendar

  • Annually assists with the organization and documentation of all phases of the computer lab refresh

  • Under the direction of supervisor, processes purchasing requests, creates requisitions, and tracks and confirms payments

  • Contributes to project planning, documentation and implementation to include proposals, updates and status reporting

  • Supports in documentation of overall policies and procedures related to new academic software requests

  • Inventories and documents systems and software within the functional area of responsibility

  • Supports in the coordination and interaction with outside vendors and service

  • Provides baseline support to team members during vacation or busy periods, as required

  • Performs other duties as assigned

Event Coordination and Support - 20%

  • Assists during special events, including student resource fairs at each semester start, in tableling, handing out flyers and providing information to appropriate audiences.

  • Provides assistance with the planning and organization of the annual CIT retreat.



  • 2 years experience in providing administrative support and/or event coordination, preferred in public administration, education, arts administration, cultural arts, or similar environment.

  • Prior experience working in a higher education environment is preferred.

  • Demonstrated communication and organizational skills.

  • Computer proficiency is required.

  • Must know general office management and fundamental processing of administrative details.

  • Must possess excellent written and verbal communication skills; strict attention to detail; ability to work successfully in a team environment with diverse individuals, including staff, student, and faculty.

  • Ability to meet deadlines, manage multiple tasks, assimilate details about the range of Creative Instructional Technologies resources and services and apply them effectively is essential.

  • BA degree preferred.

Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to with any questions.

How to Apply
Posted on May 16