Dia Art Foundation seeks a Curatorial Assistant based in its New York City office. The Curatorial Assistant will report to the Manager of Exhibitions and work closely with the curatorial staff to provide a broad range of administrative assistance as well as exhibition- and program-related support. This is a full-time, administrative support role anticipated for a 3-year period.
Dia is committed to advancing, realizing, and preserving the vision of extraordinary artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half-century, presents long-term, site-specific projects, executes new commissions, and produces scholarly publications related to its exhibitions and collection.
Administrative assistance responsibilities include:
Manage daily administrative functions for the department including responding to general inquiries, drafting correspondence, handling mail, maintaining travel budgets, and submitting invoices for payment
Maintain departmental meeting schedule and adjust as needed due to staff travel
Prepare agendas for key departmental and interdepartmental meetings and take notes at those meetings
Prepare materials for quarterly board meetings; coordinate with the director’s office to gather agenda items and assemble slide presentations; and support the curatorial department with other board materials
Support two curators with expenses and travel coordination; compile American Express receipts and charges for the department; and submit reports to Finance on a monthly basis
Maintain regular contact with the Development department and utilize Altru to update and maintain lists of curatorial contacts and Dia collection artists
Maintain regular contact with the Publications department about Dia’s print and digital materials schedule; coordinate communication and delivery of curatorial copy to Publications as needed; and draft copy, including biannual e-flux and other informational material according to production schedule
Organize artists’ and other guests’ travel, accommodation, per diem, and honoraria; oversee calendar of guests in Dia’s SoHo apartment and facilitate cleanings as needed
Maintain files of curatorial materials such as images and texts
Work closely with the Archivist to maintain the curatorial archive and library
Work closely with the IT department and facilitate information needed for technology and software migrations
Oversee mailing of Dia publications
Exhibition coordination responsibilities include:
Work with the Senior Registrar to oversee and maintain all loan paperwork and related correspondence for long-term loans to and from the collection, as well as for the exhibition program as needed
Research exhibitions, commissions, and artists, and assist with the development of materials intended for the general public, including brochures, calendars, checklists, floor plans, gallery laminates, invitations, and other printed matter and web content
Program organization responsibilities include:
Serve as Curatorial’s first point of contact at Dia and facilitate interdepartmental communications relating to Dia’s program across sites
Support curators with logistics surrounding visiting artists, including travel coordination, itineraries, and the preparation and submission of international visas
Coordinate execution of contracts, letters of agreement, and payment for those involved in Dia’s curatorial programs, including public programs
Occasionally assist with public programs, development-related events, and exhibition openings at various Dia sites
Bachelor’s degree in Art History or related discipline required
Prior related work or internship experience, preferably in a museum environment, is required
Must have administrative experience and be organized and detail oriented
Must have a diplomatic and professional demeanor and possess excellent oral and written communication skills and strong research abilities
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook are essential
Demonstrate initiative and have the ability to handle a variety of tasks and projects simultaneously
Able to travel between Dia’s New York City and Beacon offices on occasion; transportation costs covered by Dia
Dia provides a competitive salary and a generous benefits package including health, life, and disability insurance plans and a 401(k) plan with company match. Paid time‐off benefits include three weeks of vacation, ten days of sick leave, and twelve holidays. Additionally, staff ID badges gain reduced or free admission to most American museums and arts organizations.
Dia is an equal opportunity employer.