Executive Support - 40%

• Maintain VP’s calendars, sets meetings including for the team, and finds/books appropriate spaces for group meetings. Take meeting notes when needed.

• Ensures that all relevant documentation, agenda items, and notes are prepared in advance.

• Helps process check requests and purchase orders on behalf of the team.

• Manage and process invoices/expense reports for the team; expense tracking

• Monitor and route requests from general marketing and communications email inboxes

• As needed, greets guests on campus, orders catering, makes reservations at restaurants.

• Performs additional duties as required, including but not limited to attendance and assistance with events, managing business travel, attending offsite meetings, convening, or training as needed.

• Represent 80 Carolina front desk 1-2 times a week and provide customer support to staff, faculty, and students utilizing the space.

Project management - 40%

• Intakes and organizes digital strategy projects in the team’s project-management system (Asana)

• Develop integrated project management workflows, including task templates

• Ensure that projects run smoothly from start to finish by helping with planning and execution

• Coordinates schedules, tracks progress and deadlines, and manages deliverables

• Liaise with project stakeholders concerning project details and deliverables

• Assisting in the planning and implementation of projects

• Tracking and reporting project progress

• Improves and implements a filing system in Google Drive for the division’s projects and materials.

Content Production Support - 20%

• Document creative brainstorms and concept development meetings for creative projects

• Conducting administrative duties, such as setting up pre- and post-production meetings, drafting invoices, and drawing estimates

• Supports multimedia team in the field and in production; i.e., collecting and filing image releases, scheduling and coordinating shoots, assisting videographer and photographer, prepping transcripts through a third-party service, and liaising with facilities staff and talent.

• Researches conferences and award competitions and submits Marcom projects for consideration

• BA/BS preferred

• Two or more years of integrated project planning and administrative support within an educational or nonprofit setting. Interest in art, design, creative writing, or architecture.

• Must be proactive, resourceful, and demonstrate initiative-while being flexible in working with others and receiving feedback

• Exceptional organizational skills, with the ability to meet deadlines and manage a number of competing priorities at once.

• Outstanding interpersonal and communication skills including the ability to work collaboratively with diverse stakeholders, internally and externally

• Computer literacy, proficiency with office productivity and project management systems (Asana preferred)