Support for the President & Board of Trustees - 50% of time

• Maintains the president’s calendar and coordinates appointments and meetings.

• Coordinates the president’s travel.

• Screens phone calls and inquiries, opens and sorts mail, and summarizes reports and memos that are received before passing the information on to the relevant person.

• Organizes and processes the president’s expenses, memberships, and subscriptions.

• Maintains President’s Office supplies.

• Attends all meetings of the Board of Trustees, including committee meetings. Coordinates all meeting logistics including room reservations, technical needs for A/V presentations and recording, refreshments, and optional activities. Helps to ensure a top-quality meeting experience for all participants.

• Records and transcribes meeting minutes in a concise, accurate, and efficient manner while utilizing the college’s style guidelines. Produces a final draft of minutes no later than 10 business days after the meeting.

• Records actions taken at meetings; processes documents approved by the board and committees including resolutions, agreements, and contracts; and processes other pertinent documentation as required by the Board of Trustees.

• Prepares and distributes annual documents including the Board of Trustees directory, meeting calendar, and committee lists.

CFO/VP of Finance, Accounting & Business Services Calendar Management and Executive Support - 30% of time

• Coordinate all meetings for the CFO and VP of Finance, Accounting & Business Services.

• Anticipate the needs of the CFO and VP of Finance, Accounting & Business Services and offer solutions to challenges as they arise.

• Schedule appropriate meeting space for group meetings. Take meeting notes when needed.

• Prepare CFO and VP of Finance, Accounting & Business Services for meetings, as appropriate, and ensure that they have all relevant documentation, agenda items, and notes in advance.

• Manage business travel as needed.

• Manage and process invoices/expense reports for CFO and VP of Finance, Accounting & Business Services.

• Provide systems, administrative, and record-keeping support for activities undertaken by the CFO and VP of Finance, Accounting & Business Services. Help process check requests and purchase orders on behalf of the CFO and VP of Finance, Accounting & Business Services.

• Help maintain correspondence for CFO and VP of Finance, Accounting & Business Services.

Special Projects - 20% of time

• Supports other projects-such as diversity, equity, inclusion, and belonging-related projects, the financial audit, Advancement event support, and commencement-across the campus and performs other duties for Senior Cabinet, as required.

• At least three years of experience working as a professional-level assistant, preferably in an academic environment

• BA/BS preferred.

• Excellent interpersonal, verbal, and written communication skills and an ability to act in a mature, polished, and professional manner with a variety of leadership and stakeholders.

• Advanced organizational skills and attention to detail in all duties. Highly skilled in planning, focusing attention in a busy work environment, remembering and carrying out complex instructions, and juggling multiple tasks successfully.

• Experience writing personalized business correspondence, with strong proofreading skills.

• High level of computer proficiency with Google Suite; Workday experience preferred.

• Interest in and affinity for learning new applications and systems, such as project-management software, html email systems, etc.

• Ability to multi-task and set priorities.

• Maintain positive attitude at times of increased workload; successful track record of working cooperatively and flexibly as part of a team and in a support position.

• Exemplifies core CCA values (fostering excellence, collaboration, innovation, compassion, integrity, diversity, and sustainability).