The Exhibitions + Facilities Coordinator (EFC) is key to the Exhibitions + Facilities Department, whose team members work closely and collaboratively to plan and deliver a dynamic exhibitions program at all stages, from ideation to installation. Under the direction of the Exhibitions + Facility Manager, the EFC takes the lead in tracking, implementing and maintaining processes and procedures for Exhibitions + Facilities Department and is crucial in organization-wide coordination, including but not limited to, exhibition making at all levels, facilities maintenance, and day-to-day problem solving in and around the galleries. The EFC is a vital team member who works to ensure the building, grounds, and Mike Kelley Mobile Homestead are clean, safe, accessible, and prepared for visitors. They will work collaboratively with the Curatorial Department and Exhibitions + Facilities Manager to ensure the delivery of world-class exhibitions.
Under the supervision of the Exhibitions + Facilities Manager (EFM), the EFC works with the Exhibitions department to support the administration of exhibitions, including but not limited to museum exhibitions, the Annual Art Auction, the Annual Teen Exhibition, and exhibitions in the Mike Kelley Mobile Homestead
Lead in Exhibitions Department administration, including the creation and distribution of artist/curator contracts, exhibitions calendar, install/de-install schedules, condition reports, loan and commissioning agreements
Maintain and archive files (electronic and hard copy) for each exhibition, including meeting notes, contracts, and artist agreements
Assist Exhibitions + Facilities Manager with the scheduling of contracted install staff • Lead in obtaining external/third party permissions and copyright for all exhibition content and shipments of artwork
Assist the Exhibitions + Facilities Manager with the tracking and maintaining of departmental budgets, file receipts, and complete and submit reports to the Business Operations Office as required
Work with the Exhibitions + Facilities Manager to update and revise as needed strategic documents related to exhibitions, programming and policies
Under the supervision of the Exhibitions + Facility Manager, coordinate maintenance and upkeep as it relates to the artwork, including cleaning of gallery displays and equipment, daily inspections and reporting/follow-up on maintenance needs, coordinate any required or necessary repairs on exhibitions, and monitoring of environmental conditions as required
Act as registrar to complete incoming and outgoing condition reports, maintain filing, and follow up on damage reports when necessary
Collaborate with the Exhibitions + Facilities Manager and Development Department in the planning, management, and delivery of the annual gala and art auction, including administration, logistics, auction inventory records, and liaison with auction hosting company staff members
Collaborate with the Development Department on other fundraising initiatives that feature artwork as needed
Create bespoke mechanical and instructional guidelines for each exhibition and deliver its training to staff as required
Coordinate hiring a photographer to document every exhibition and occasionally other programs
Work at all exhibition openings and other MOCAD all-staff events as needed in assigned roles
Perform weekly checks and necessary cleaning/upkeep of artworks in exhibitions while on display based on a schedule created with the support of the Exhibitions + Facilities Manager
Other duties as assigned.
Coordinate the scheduling and calendar maintenance of the Facility Department. • Work with the Exhibitions + Facilities Manager to maintain standards and procedures that ensure a safe environment for staff and visitors;
Under the direction of the Exhibitions + Facilities Manager, solicit estimates with approved
vendors and coordinate repairs with vendors as needed;
- Other duties as assigned.
A minimum of two years working in a museum, gallery or arts non-profit organization; • Comfortable with lifting more than 40 lbs., climbing ladders, and general physical demands of construction related activities;
Excellent organizational and multitasking abilities, with a problem solving approach to challenges;
Flexible and able to coordinate with various individuals to meet deadlines;
Working knowledge of Google Suite, Apple OSX, MS Office Suite (Word and
Excel), Adobe Creative Suite (Photoshop), and File Maker Pro (or similar database program). Knowledge of Adobe Creative Suite and Google SketchUp is preferred; • Excellent interpersonal skills and ability to work on a team;
Outstanding interpersonal, oral, and written communication skills. Ability to give and receive effective feedback and a pleasant communication demeanor;
Demonstrated ability to collaborate and work productively with diverse constituencies; • A passion for contemporary art.
Desired Skills and Experience
General knowledge of museum standards and practices
Strong communications skills
Discretion and ethics
Skilled at conflict resolution
Ability to adapt to the use of new technology and tools as needed.