Responsibilities

• Under the supervision of the Exhibitions + Facilities Manager (EFM), the EFC works with the Exhibitions department to support the administration of exhibitions, including but not limited to museum exhibitions, the Annual Art Auction, the Annual Teen Exhibition, and exhibitions in the Mike Kelley Mobile Homestead

• Lead in Exhibitions Department administration, including the creation and distribution of artist/curator contracts, exhibitions calendar, install/de-install schedules, condition reports, loan and commissioning agreements

• Maintain and archive files (electronic and hard copy) for each exhibition, including meeting notes, contracts, and artist agreements

• Assist Exhibitions + Facilities Manager with the scheduling of contracted install staff • Lead in obtaining external/third party permissions and copyright for all exhibition content and shipments of artwork

• Assist the Exhibitions + Facilities Manager with the tracking and maintaining of departmental budgets, file receipts, and complete and submit reports to the Business Operations Office as required

• Work with the Exhibitions + Facilities Manager to update and revise as needed strategic documents related to exhibitions, programming and policies

• Under the supervision of the Exhibitions + Facility Manager, coordinate maintenance and upkeep as it relates to the artwork, including cleaning of gallery displays and equipment, daily inspections and reporting/follow-up on maintenance needs, coordinate any required or necessary repairs on exhibitions, and monitoring of environmental conditions as required

• Act as registrar to complete incoming and outgoing condition reports, maintain filing, and follow up on damage reports when necessary

• Collaborate with the Exhibitions + Facilities Manager and Development Department in the planning, management, and delivery of the annual gala and art auction, including administration, logistics, auction inventory records, and liaison with auction hosting company staff members

• Collaborate with the Development Department on other fundraising initiatives that feature artwork as needed

• Create bespoke mechanical and instructional guidelines for each exhibition and deliver its training to staff as required

• Coordinate hiring a photographer to document every exhibition and occasionally other programs

• Work at all exhibition openings and other MOCAD all-staff events as needed in assigned roles

• Perform weekly checks and necessary cleaning/upkeep of artworks in exhibitions while on display based on a schedule created with the support of the Exhibitions + Facilities Manager

• Other duties as assigned.

Facilities

• Coordinate the scheduling and calendar maintenance of the Facility Department. • Work with the Exhibitions + Facilities Manager to maintain standards and procedures that ensure a safe environment for staff and visitors;

• Under the direction of the Exhibitions + Facilities Manager, solicit estimates with approved

vendors and coordinate repairs with vendors as needed;

• Other duties as assigned.

Qualifications

• A minimum of two years working in a museum, gallery or arts non-profit organization; • Comfortable with lifting more than 40 lbs., climbing ladders, and general physical demands of construction related activities;

• Excellent organizational and multitasking abilities, with a problem solving approach to challenges;

• Flexible and able to coordinate with various individuals to meet deadlines;

• Working knowledge of Google Suite, Apple OSX, MS Office Suite (Word and

Excel), Adobe Creative Suite (Photoshop), and File Maker Pro (or similar database program). Knowledge of Adobe Creative Suite and Google SketchUp is preferred; • Excellent interpersonal skills and ability to work on a team;

• Outstanding interpersonal, oral, and written communication skills. Ability to give and receive effective feedback and a pleasant communication demeanor;

• Demonstrated ability to collaborate and work productively with diverse constituencies; • A passion for contemporary art.

Desired Skills and Experience

Organizational skills

General knowledge of museum standards and practices

Strong communications skills

Discretion and ethics

Skilled at conflict resolution

Ability to adapt to the use of new technology and tools as needed.