Exhibitions Coordinator

SITE Santa Fe

A vital member of SITE Santa Fe, the Exhibitions Coordinator supports the Exhibition Manager with logistics associated with exhibition programming at SITE Santa Fe including the loan, transport, care and installation of all artworks presented in SITE’s exhibitions. The

Exhibitions Coordinator also supports the Curator with exhibition research, organization, administration, and planning of exhibitions, and acts as an additional liaison for visiting artists and curators. This person collaborates with other departments including External Affairs, Facilities, Visitor Services and Education. The Exhibitions Coordinator reports to the Exhibitions Manager and the Curator, and works closely with the preparator crew.

Responsibilities
  • Support the Exhibition Manager in coordinating and tracking all exhibition loan forms and artist contracts.

  • Support the Exhibition Manager in coordinating all aspects of incoming and outgoing shipping, including negotiating terms and logistical arrangements, and tracking artworks en-route as necessary, and monitors shipments to ensure they remain on schedule.

  • Coordinates incoming and outgoing receipts for artwork. Helps supervise the unpacking and packing of all exhibition works. Maintains complete and accurate documentation of condition reports for all works of art entering and leaving the museum, as well as during the course of the exhibition.

  • Supports the Exhibition Manager in other administrative tasks and

responsibilities as needed.

  • Supports the Curator in conducting research on current and future exhibitions.

  • Coordinates artist and visiting curator travel and accommodations, preparing paperwork for payments including artist honoraria and per diem.

  • Assists as needed with research and drafting of exhibition descriptions, and didactic materials such as wall text, labels and social media content.

  • Supports the Curator in other administrative tasks and responsibilities as needed.

Requirements
  • At least 2 years of administrative experiences or supporting roles.

  • At least 2 years of experience with exhibitions logistics, including experience with loans, shipping, and best practices.

  • Excellent organizational and analytical skills, and a strong attention to detail.

  • Excellent interpersonal skills, and the ability to communicate well.

  • Ability to conduct effective research as it relates to artists and exhibitions.

  • Knowledge of best practices registration and art care.

  • Experience working with conservators, lighting technicians and other specialists.

  • Ability to prioritize and manage time, multitask, take initiative, and meet

deadlines in a fast-paced environment with rapidly shifting priorities.

  • Must be a self-starter and creative problem solver.

  • Ability to work collaboratively with staff and maintain a high degree of

professionalism in a dynamic and creative setting.

  • Embrace SITE’s commitment to diversity, equity, inclusion and accessibility.

  • A high degree of computer literacy and competency in the MS Office suite and Adobe Acrobat, and knowledge of specific exhibition software preferred.

How to Apply

Applicants should submit a resume and a cover letter to

job@sitesantafe.org, with the subject line “Exhibitions Coordinator”.

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Posted on May 5