Responsibilities include:

• maintenance of gallery inventory database (Artlogic), including exhibition and provenance information and all related documentation

• secure quotes for client shipments, liaising with clients and shippers directly, arrange client shipment of sold artwork

• coordination of all domestic and international shipping for clients

• maintain an understanding of current state sales tax laws, amounts, and exceptions in relation to invoicing and shipping; work with clients and the finance team on accurate sales tax billing

• incoming and outgoing shipment receipts and releases

• invoicing clients for sales

• preparation of art works for shipping/delivery

• oversight of gallery installations for exhibitions and art fairs

• coordinating the production of artwork for the gallery, clients, exhibitions and art fairs

• condition reporting

• coordination of loans and consignments to museums and galleries

• organizing and managing on-site and off-site storage, and ensuring adequate insurance coverage

• liaise with gallery artists, clients and vendors (printers, shippers, framers, etc.)

We are seeking someone who is:

• energetic, dedicated, detail-oriented, highly organized, calm, punctual, systems-oriented and a problem-solver

• takes initiative, follows through on projects, manages time and tasks well and stays cool under pressure

• willing to undertake basic and complex tasks with equal diligence

• project a positive, pleasant demeanor and enjoy working with the public as well as with co-workers

• the ability to multi-task and stay calm within a fast-paced, high-pressure, exciting environment, as meeting multiple deadlines is the standard and not an exception

• excellent written and verbal communication skills, as well as logic-based reasoning and the ability to think creatively

• a thorough understanding of contemporary art is important

• a minimum of 2 years experience at a gallery, museum, artist studio or fine art shipping company with experience in the above listed responsibilities

Technical Requirements:

• Computer savvy: MAC computers, Microsoft Office, Adobe Photoshop and Illustrator.

• Experience with Artlogic and SketchUp is a huge plus.

• Basic art handling and install skills is a plus