Gallery Assistant

Altman Siegel

Altman Siegel is looking for a gallery assistant to join a fast-paced collaborative work environment. The ideal candidate is a self-starter and a problem solver, with a strong work ethic, attention to detail, excellent written and verbal communication skills, and a passion for contemporary art. The position provides a hands-on introduction to gallery operations, a close working relationship with the gallery team and artists, and room to grow. A background in art history, visual arts, or a related field is encouraged. Experience with Adobe Acrobat, Photoshop, and InDesign preferred.


Primary responsibilities include:

  • Greeting gallery visitors with a warm professional attitude

  • Managing the phone and gallery email account

  • Administrative tasks: data entry, booking travel, event planning

  • Maintaining office supply inventory

  • Creating content for social media and sales presentations

  • Assisting with the planning and implementation of exhibitions and art fairs

  • Assisting the sales team with lead generation and presentation materials

Gallery Assistant task list

Gallery admin

  • Opening and closing the gallery

  • Answer phones, function as front of house

  • Checking mail

  • Maintaining the gallery’s general email account, and carefully and swiftly passing inquiries onto the appropriate staff

  • Ordering office supplies

  • Adding and updating contacts in Artlogic

  • Fulfilling book shop orders from the website and walk-in purchases

Lead generation

  • Capture data from all email requests to info, OVR sign-ups, Artsy traffic and analyze existing database for potential clients and links to current available inventory

  • In-house Artlogic expert -direct the team on how to use our existing tech infrastructure to best advantage

Content creation

  • Develop narrative descriptions of individual works for sales and marketing outreach

  • Work with artists on Press Releases

  • Generates exhibition checklists

  • Compile artist dossiers

  • Create news posts for the website

  • Provides support for the production of online viewing rooms

Maintaining artist materials

  • Update artist bios

  • Compile press pdfs

  • Update artist exhibitions and events in the database and gallery calendar

Event planning

  • Work with Artist Liaison and Sales team to strategize and plan events: opening dinners, art fair dinners, zoom and in person artist discussions, education/family events

  • Identify venues, menus, guest lists, send invitations and manage rsvp lists.

  • Artist travel and lodging

  • Art fair lodging

Art Fairs

  • Supports Sales Team to strategize effective Art Fair participation

  • Submits Applications and tracks deadlines

  • Organize travel, lodging, dinners

Online Sales Support

  • Artsy admin – updating inventory

  • Website updates to optimize sales potential


A background in art history, visual arts, or a related field is encouraged.

Experience with Adobe Acrobat, Photoshop, and InDesign preferred.

This is a full-time position Tuesday-Friday from 10am-6pm, Saturday from 11am-5pm, with additional hours for openings and events. Salary commensurate with experience.

This job is located in San Francisco.

How to Apply

Please email a cover letter and resume to Daelyn at

Posted on August 3