Primary responsibilities include:

• Greeting gallery visitors with a warm professional attitude

• Managing the phone and gallery email account

• Administrative tasks: data entry, booking travel, event planning

• Maintaining office supply inventory

• Creating content for social media and sales presentations

• Assisting with the planning and implementation of exhibitions and art fairs

• Assisting the sales team with lead generation and presentation materials

Gallery Assistant task list

Gallery admin

• Opening and closing the gallery

• Answer phones, function as front of house

• Checking mail

• Maintaining the gallery’s general email account, and carefully and swiftly passing inquiries onto the appropriate staff

• Ordering office supplies

• Adding and updating contacts in Artlogic

• Fulfilling book shop orders from the website and walk-in purchases

Lead generation

• Capture data from all email requests to info, OVR sign-ups, Artsy traffic and analyze existing database for potential clients and links to current available inventory

• In-house Artlogic expert -direct the team on how to use our existing tech infrastructure to best advantage

Content creation

• Develop narrative descriptions of individual works for sales and marketing outreach

• Work with artists on Press Releases

• Generates exhibition checklists

• Compile artist dossiers

• Create news posts for the website

• Provides support for the production of online viewing rooms

Maintaining artist materials

• Update artist bios

• Compile press pdfs

• Update artist exhibitions and events in the database and gallery calendar

Event planning

• Work with Artist Liaison and Sales team to strategize and plan events: opening dinners, art fair dinners, zoom and in person artist discussions, education/family events

• Identify venues, menus, guest lists, send invitations and manage rsvp lists.

• Artist travel and lodging

• Art fair lodging

Art Fairs

• Supports Sales Team to strategize effective Art Fair participation

• Submits Applications and tracks deadlines

• Organize travel, lodging, dinners

Online Sales Support

• Artsy admin – updating inventory

• Website updates to optimize sales potential

A background in art history, visual arts, or a related field is encouraged.

Experience with Adobe Acrobat, Photoshop, and InDesign preferred.

This is a full-time position Tuesday-Friday from 10am-6pm, Saturday from 11am-5pm, with additional hours for openings and events. Salary commensurate with experience.

This job is located in San Francisco.