Gallery Assistant Job #4723

Murk & Co

A well-established international art gallery is looking for an enthusiastic, capable and experienced Assistant with a ‘can-do’ attitude to join their growing team in New York, on a part-time permanent basis; 3-days a week. The successful candidate will assist with and gain exposure to all aspects of the business including but not limited to freight and logistics, stock control, exhibition logistics, artist management and support, production of sales material, aftersales and general admin. The successful candidate will work closely with the US team as well as the Gallery’s other international outposts. The successful candidate will be based in New York but be required to travel throughout the US, sometimes for extended periods of time. As the New York office expands there will be opportunity for this position to convert to full-time.

Responsibilities

Logistics & Freight & Client Deliveries

  • Assistance with US shipments (in collaboration with SA freight manager)

  • Liaising with shippers regarding US client deliveries / artist collections

  • Sourcing Suppliers, Quotes & management of order for installation items such as plinths

Stock / Inventory control

  • Oversight of stock located in USA

  • Management of US stock takes & related stock queries

  • Assistance with WHT (updating locations for US WHTs & managing delivery notes for local deliveries)

  • Responsibility for condition reporting. Assistance with repairs & management of damaged works (in collaboration with Registrar)

  • Book stock management

Exhibition Logistics

Assistance with logistics for US Pop Ups and other spaces & US based fairs (Miami Basel, Frieze New York, Frieze LA), includes:

  • Pop Up Set Up (Wifi Set Up, Vinyl / Label ordering & Printing / Lighting Orders & Set Up / Sourcing suppliers to build dry walling if required, supplier management, etc)

  • Assisting SA Exhibition Manager with any on the ground logistics & exhibition implementation of fairs, as required

  • Booking of dinners & Events

  • Booking Technicians

  • Booking photographers – installation / artworks / events

  • Assistance with day-to-day pop-up operations & Front of House responsibilities

Artist Management Support / Admin

  • Booking photographers

  • Artwork Production support

  • Travel booking & arrangements

After Sales Support

Support UK after sales with After Sales Logistics

  • Arranging artwork framing

  • Arranging Deliveries to clients

General Admin

  • Assistance with producing sales docs

  • Maintain US Mailing List

  • Support comms team with press archive

Requirements
  • Qualification in Arts

  • Experience working in an art gallery or as an artist studio assistant preferable

  • Knowledge of contemporary art specifically African contemporary art preferred

  • Exceptional attention to detail

  • Take initiative, ‘can-do’ attitude, problem solver

  • Ability to multi-task and prioritise

  • Understand the importance of deadlines and consistently meet them

  • Ability to remain calm under pressure

  • Very strong organisational, project management and administrative skills

  • Proficient in In Design and SketchUp, knowledge of Exhibit E a plus

  • Comfortable around and familiar with technology, ability to learn computer programs quickly as required

  • Presentable, ability to get along with people

  • Ability to liaise confidently with line-managers, colleagues, clients, external suppliers, artists

  • Strong written, verbal and communication skills (English)

  • Ability to work independently and as part of a team

  • Travel flexibility – with regards to number of trips, locations as well as duration of ‘destination’ stays

How to Apply

Submit a cover letter and resume to recruiting@murkandco.com with the job title and number in the subject line.

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Posted on January 24