Grants Manager

Crystal Bridges Museum of American Art

Position Summary

The Grant Manager advances and supports the organizations efforts to secure private gift and federal funding support by overseeing activities pertaining to Crystal Bridges and the Momentarys grant strategy, including: locating funding sources, preparing grant proposals, communicating with and coordinating among internal and external stakeholders, and fulfilling reporting requirements. He/she must possess the ability to distill complex ideas and organizational strategy into a clearly articulated, data-based case for support. He/she will work in collaboration with the Development, Curatorial, Education, Building and Grounds, Research and Evaluation, and Data Strategy teams to create funding proposals, stewardship reports, correspondence, and other Development writing needs for internal and external audiences.


Principal Responsibilities (Essential Functions)

  • Research, identify, solicit, and steward prospective and current grant and foundation funders to support programs and projects throughout the organization.

  • Coordinate a portfolio of at least 20-30 major grant and/or foundation prospects including NEA, NEH, IMLS, Terra Foundation, and others.

  • Prepare grant applications and reports to meet specified deadlines, including research, inter-departmental collaboration, authoring, editing, and submission.

  • Lead cross-departmental grant efforts toward the submission of compelling grant applications; comfortable with project management to keep team members on track to fulfill requirements by established timeline.

  • Monitor the progress of awarded grants and meet reporting deadlines as set by the funder.

  • Assist with preparation of written proposal solicitations presented to individuals, corporations and foundations outside of the grant process.

  • Respond to a variety of writing requests associated with efforts to cultivate, solicit, and steward donors, sponsors, and members.

  • Plans, develops, implements and manages assigned budget and allocation of assigned resources


Minimum Qualifications

Education, Training, and Traits:

  • Bachelors degree from an accredited college or university required

  • Knowledge of standard concepts, practices and procedures related to the position, including; familiarity with business software applications and ability to learn new online platforms used by agencies for grants management; use of best practices in proposal development including budget development and allocation; ability to conduct prospect research; understanding of branding and positioning strategies for the institution and for specific projects; ability to learn subject-specific terminology for use in developing written materials; knowledge of when and how to use various channels of communication.

Work Experience:

  • Minimum two years of experience in business, grant, or technical writing, communications, English, media relations, or related field.

  • Demonstrated proficiency in Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint

  • Equivalent combination of relevant education and/or experience will satisfy the minimum requirements.

Licenses and Certifications:

  • Valid drivers license

Skills and Abilities:

  • Strong written and verbal communication skills, expertise in use of English grammar, punctuation, and syntax

  • Excellent attendance and punctuality

  • Strong organizational, project management, and analytical skills

  • Ability to exercise discretion and independent judgment

  • Ability to work in a fast-paced environment with strong attention to accuracy and detail

  • Ability to multi-task and think critically

  • Ability to work independently, as well as within a team, with initiative

  • Ability to manage time, independently and cross departmentally with proficiency

  • Ability to understand and maintain the highest levels of confidentiality

  • Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands: In the work environment described below, position requires ability to communicate with others. Position requires utilizing a computer for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close vision.

  • Work Environment: The majority of work will be performed in an office environment. The noise level in the work environment is usually low to moderate. Occasional weekend, evening and night work hours also required.