• Take meeting notes, draft and update spreadsheets and documents

• Organize and maintain paper and digital filing systems for business documents

• Answer phones & doors, welcome visitors, attend and supervise vendors in the building

• Maintain staff calendars, collect timesheets, compile weekly reports

• Check stock and purchase office supplies

• Work with other staff on facility management of office and home (Electrical, plumbing, water delivery, trash, security, landscaping)

• Process domestic and international FedEx shipments; receive, sort, and reply to postal and webform mail

• Provide content updates for websites; create periodic e-mail blasts; maintain contacts and email lists; assist with PR strategy

• Make travel arrangements for senior staff

• Perform additional administrative tasks as assigned or identified

• 2-3 years of relevant experience

• Background and interest in fine arts

• Flexible approach to work, ability to take initiative and direction in equal measure

Physical Environment:

Job is primarily desk and office based, requiring use of a computer in a Mac environment. Travel not typically required, though occasional offsite work may be necessary. Ability to hold a valid driver’s license or have reliable transportation necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.

Hours: On site in office, Monday-Friday 9am-5pm