Payroll Manager

California College of the Arts

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Payroll Manager

R508136

San Francisco

The Payroll Manager directs all aspects of payroll administration while maintaining operational effectiveness and support services for 1,700+ employees including faculty, staff, and student workers. Manages payroll processes and procedures including taxes and finance department requests regarding payments. Adheres to deadlines for payments and responses to inquiries. Designs short-term and long-term strategies for continuous improvement of payroll operations. Ensures the integrity and timeliness of the payroll process; tax and regulatory filings; and accruals.

COMPENSATION & BENEFITS:

  • The range for for this position is $100,000 - $110,000 annually.

POSITION DETAILS:

  • CCA considers a full-time work week to be 37.5 hours per week.

  • Work Mode: Hybrid

Location

San Francisco

FLSA

Exempt

EEO Statement

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.

Questions?

Please address any questions to mailto:hr@cca.edu.

For full job description and to apply, visit https://apptrkr.com/4236050.

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Responsibilities

MAIN RESPONSIBILITIES:

Administration - 25% of time

  • With the support of the Senior Payroll Specialist, ensures compliant payroll practices for the College.

  • Knowledge of industry trends to ensure compliance of College policies with federal, state and local government regulations and reporting requirements.

  • Provides expert advice and counsel on payroll issues ensuring that matters are addressed and resolved expeditiously.

  • Ensures payroll tax payments are in compliance with applicable federal, state, and local tax laws.

  • Performs regular audits of HR/Payroll ERP system data to ensure accuracy.

  • Serves as key resource for payroll preparation, and primary contact for inquiries related to annual fiscal and benefit plan audits.

Operational - 25% of time

  • Manages the processing of multiple semi-monthly payroll cycles, including iterative and final reviews of payroll data; system integrations with payroll vendors, and coordination of check distribution.

  • Manages special payrolls as required.

  • Maintains appropriate payroll records, ensuring regulatory compliance.

  • Prepares journal entries for posting to the general ledger, and supporting reports.

  • Coordinates processing of all required payroll-related paperwork for international visiting faculty and scholars.

  • Researches and sets up new tax jurisdictions for payroll tax filing.

  • Works closely with HR and IT to manage the implementation and maintenance of payroll calendars and payroll-related systems.

  • Collaborates with HR on employee-related deductions and payroll adjustments related to HR activity (e.g. leaves of absence, changes in benefits, etc).

Reporting - 25% of time

  • Prepares semi-monthly work-study wage analysis reports.

  • Runs quarterly state and federal tax integrations and reviews output from 3rd party vendor.

  • Coordinates year-end W-2 processing

  • Oversees preparation of annual 1042S forms and all mandated filings.

  • Oversees preparation of pay period reports detailing employee and employer contributions to 403(b) and 457(b) plans. Oversees transmission of employee contributions to flexible spending & commuter spending plans to plan administrator.

  • Prepares monthly workers compensation wage reports; coordinates annual plan audit with carrier.

  • Prepares payroll related financial reports as requested.

Service Orientation - 25% of time

  • Provides assistance and information to employees regarding payroll related matters, ensuring timely responses to inquiries.

  • Develops and communicates policies and procedures for proper payment of staff, faculty, and students.

  • Ensures accurate processing of all garnishment orders.

  • Prepares and calculates off-cycle checks and/or on demand checks for terminating employees, etc.

Supervisory Responsibility

  • This position supervises the Senior Payroll Specialist.
Requirements

MINIMUM QUALIFICATIONS:

  • BA degree in related field and 5-7 years related payroll management experience.

  • Strong expertise in computerized payroll systems is required, and must demonstrate PC proficiency (MS Office suite, Google suite).

  • Excellent organizational and customer service skills, attention to detail, and ability to meet deadlines.

  • Knowledge of general ledger and accounting practices.

  • Experience preparing payroll in a higher education or not-for-profit environment is highly desired.

  • Experience with Workday preferred.

How to Apply

For full job description and to apply, visit https://apptrkr.com/4236050.

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Posted on June 1