Institute for Contemporary Art at VCU

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Driven by a commitment to diversity, inclusion and cultural equity, the ICA at VCU is dedicated to producing and sharing new art and ideas, and to supporting creative communities. The ICA’s program includes artist commissions, exhibitions, film screenings, talks and discussions, publications and performances. It features artists and thinkers from around the world.

The ICA is in direct dialogue with VCUarts, the #1 public art school in the country, and is a space for multi-disciplinary experimentation across a major, urban public research university while simultaneously providing opportunities for creative collaboration locally and internationally.

Designed by the renowned Steven Holl Architects, the ICA’s 41,000 square foot building opened to the public in April 2018, and welcomed over 100,000 visits in its first year.

Reporting to the ICA’s Chief Preparator, thePreparator / Registrar is a critical member of a collaborative team charged with producing the ICA’s ambitious exhibition program within the allotted budget, space and time. The Preparator / Registrar is responsible for technical aspects of museum-quality art handling including receiving, shipping, packing, framing, mounting and storage, and participates in exhibition planning, working to ensure the smooth operation of installations and management during the run of an exhibition. In addition to their work in exhibitions, the Preparator / Registrar also assists their supervisor with the facilities and programmatic operations at the ICA, including after hours and weekend events and programs.



  • Work with the Chief Preparator on Production and Fabrication of Artworks in collaboration with artists.

  • Provide day-to-day in gallery supervision of part-time preparation staff during installation

  • Working with the Chief Preparator, prepare and fabricate exhibition furniture, platforms, displays, and other required elements

  • Assist with the lighting of artwork and Gallery spaces

  • Painting galleries and exhibition furniture

  • Fabricate hanging and mounting systems for works of art

  • Perform daily walkthroughs and maintenance of exhibition spaces


  • Complete incoming and outgoing condition assessments, and create and file condition reports and unpacking/repacking documentation

  • Receive and oversee packing and unpacking of art shipments of art and other exhibition related materials

  • Occasionally, act as a courier for ICA traveling exhibitions

  • Coordinate transportation of artwork to and from the ICA

  • With support from exhibitions staff, ensure loan forms and other exhibition documents are completed, filed, and information is appropriately distributed

  • Create and maintain exhibition documents, files, and databases to facilitate packing, unpacking, storage, and shipping

  • Maintain artwork storage, create and develop systems to ensure artworks are properly stored, labeled


  • Purchasing and Processings for exhibitions

  • Provide daily operational support for the exhibitions department

  • Provide scheduling for temporary preparator corp and workflow support

  • Provide support to maintain art preparation spaces

  • Perform related duties as assigned


Minimum Requirements

  • Bachelor’s degree or equivalent and at least 3-5 years of experience

  • Demonstrated ability to learn modeling and drafting software

  • Demonstrated art handling experience

  • Experience with and understanding of best museum practices in art handling and installation

  • Ability to work in a fast paced environment, and implement creative problem-solving skills

  • Ability to work in a diverse environment and with a diverse range of colleagues, stakeholders, and visitors is required

  • Strong interpersonal skills, and demonstrated ability to maintain composure under pressure

  • Excellent written and oral communication skills

  • Basic computer office skills-Excel, Word, Gmail and Google Calendar/Drive

Preferred Qualifications

  • Experience using SketchUp, Revit, CAD or similar programs

  • Ability to work weekends, holidays and evenings

  • Interest in contemporary art and/or experience working with Contemporary artists

  • Demonstrated experience with carpentry, construction, and welding techniques

  • Demonstrated experience with audio/visual installation

  • Experience with rigging techniques and processes

Physical Requirements

  • The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is required to stand and walk for long periods of time; use hands and arms to reach, handle, and feel. The employee must occasionally lift and/or move up to 70 lbs or more.

  • Comfortable working at heights

How to Apply

For more information and to apply, visit:

Posted on December 16