Exhibition Project Coordination and Support (70%)

• Develops and maintains exhibition timelines with Director of Exhibitions & Collections

• Ensures deadlines are met among exhibition project participants, both internal/cross-departmental and external

• Organizes and maintains shared exhibition project calendar, including confirmed and held dates for exhibition runs, and related programs and collections activities in tandem with scheduling of other museum events

• Schedules exhibition meetings with internal stakeholders; prepares agendas for these meetings and tracks action items as necessary

• Supports progress of exhibitions by administering checklists, tracking changes, updates, and other relevant information

• Verifies and inputs accurate object information for object labels and other exhibition materials

• Coordinates exhibition installation documentation, maintains exhibition and program documentation inventory, and organizes digital files for future use and transfer to University of Washington archives

• Makes all travel arrangements and itineraries for project technicians, including hospitality and payment arrangements; collaborates with Curatorial Assistant to arrange artist travel arrangements for exhibition installation

• Manages Image Clearances for exhibition needs

• Creates and maintains exhibition-specific contact lists

Exhibition-related Materials and Publication Support (25%)

• Gathers all content for exhibition related print and digital materials and publications, while maintaining publication project timelines

• Reviews and fact-checks content for non-grammatical accuracy (checking for approved language, correct credit lines, approved images, etc.)

• Procures high resolution images, and manages copyright status, licensing, crediting, and proofs for all materials produced for exhibitions and related projects, such as public programs and catalogs

• Tracks publication project deadlines and project budget with budget manager

• Distributes exhibition-related documents and other materials across departments

• Manages distribution of exhibition catalogs and library exchanges

General and Administrative (5%)

• Supports institution-wide initiatives and staffs events as appropriate, such as exhibition openings and including occasional evening and weekend hours

• Other duties as assigned

• 3-5 years of experience in project administration or coordination, especially in museums, contemporary art spaces, or other arts and culture institutions

• Excellent time management, problem solving, and analytical skills. Ability to foresee gaps or overlaps in resources, and be poised under pressure

• Ability to multi-task with strong prioritization and organizational skills

• Understanding of archival guidelines, policies, and best practices

• Excellent written, oral, and interpersonal communication skills

• A strong attention to detail

• Proven ability to adhere to museum policies and best practices, and maintain confidentiality

• Ability to work independently as well as collaboratively with staff, artists, other museums, galleries, and private lenders

• Commitment to representing the museum with a high degree of integrity and professionalism, maintaining productive and respectful dialogue with staff and stakeholders

• Proficiency with MS Office Suite, Adobe Creative Suite products, familiarity with basic web maintenance tools

• A degree in Art, Art History, Curatorial Studies, Museum Studies, or similarly related field

• Project management experience in publication, including experience with copy editing; proven knowledge in image licensing, artist rights, and copyright laws and codes of ethics especially a plus

• Working knowledge of collection management databases; experience with MIMSY a plus

• Interest in and significant familiarity with contemporary art

If the above description does not fit you precisely but you think you would be an excellent fit for this role, please apply. We encourage you to speak directly to areas of potential growth, interest, and/or experience in your cover letter.