MAIN RESPONSIBILITIES:

General Program Administration - 40%

• Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees.

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Maintain Divisional email lists, google groups (faculty, students, alumni, etc.) for respective programs.

• Assist with web and portal reviews and updates as needed.

• Serve as a point of contact for students, faculty, and external guests.

• Liaise with other college offices and support-services as necessary.

• Maintain program files and archives. Assist with program portfolios in collaboration with the program chair.

• Provide assistance to the dean, assistant/associate director, and chair(s) in institutional assessment and accreditation processes as needed.

• Other duties/special projects as assigned by divisional assistant director, and/or dean.

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

Budget Management - 20%

• Monitor program and project budgets as assigned.

• Gather and prepare information for the annual budget proposal process, in concert with the assistant director and chair(s).

Course Scheduling and Enrollment Management - 15%

• Under the supervision of the AD, analyze and track enrollment/degree progress, to inform course schedule planning and solve enrollment problems in concert with the functional team as needed.

• Assist in resolving course scheduling issues, conflicts (i.e. faculty assignments, rooms, days/times) and changes.

Event Planning & Support - 15%

• Assist in coordinating planning and implementation for events, symposia, curricular reviews, etc. Support will include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.

• Reserve rooms for events, collect assets for design lecture series and newsletters, and post event listings.

• Manage divisional social media posting for events and projects.

Supervision - 10%

• Recruit, hire, train, and supervise work study students.

MINIMUM QUALIFICATIONS:

• 1+ year of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Associate degree

• Should embrace working in a diverse community of staff, faculty and students.

• Excellent written and verbal/interpersonal skills.

• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.

• Experience with social media and event coordination.

• Able to follow directions with minimum oversight and work independently as needed.

• Ability to exercise sound judgment and resolve diverse problems.

• High level of attention to detail.

• Ability to handle sensitive, confidential matters with discretion.

• Familiarity with and ability to apply technological innovations.

• Competence in Google Workspaces, spreadsheets and data entry required.

Preferred:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Baccalaureate degree preferred with stronger preference for one of the areas represented at CCA.

• Experience with a student information system (SIS), e.g. Workday Student, Colleague, Banner, and/or event software, e.g. Coursedog, EMS.

• Experience with Salesforce or other CRM platforms.