Project Manager, Design Division
The project manager (PM) provides administrative support for the day-to-day operations of the division and the academic programs. Under the supervision of the Assistant Director, the PM assists with coordinating program events, projects and curricular operations. The project manager works closely with the academic affairs functional area teams and other key departments at the college to successfully execute divisional initiatives. All team members provide targeted administrative support and take on special projects as arranged with the AD, Divisional Dean, and Senior Director of Senior Director of External engagement and Programming. Project assignments may shift depending on the needs of the division and the College. Additional responsibilities and duties are enumerated in the “Main Responsibilities” section. Design division: https://www.cca.edu/design/
CCA considers a full-time work week to be 37.5 hours per week.
Work mode: Hybrid
- This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.
Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement unless an exemption is approved. Please reach out to mailto:email@example.com with any questions.
General Program Administration - 40%
Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees.
Run reports, enter and validate data; identify issues; propose potential solutions.
Maintain Divisional email lists, google groups (faculty, students, alumni, etc.) for respective programs.
Assist with web and portal reviews and updates as needed.
Serve as a point of contact for students, faculty, and external guests.
Liaise with other college offices and support-services as necessary.
Maintain program files and archives. Assist with program portfolios in collaboration with the program chair.
Provide assistance to the dean, assistant/associate director, and chair(s) in institutional assessment and accreditation processes as needed.
Other duties/special projects as assigned by divisional assistant director, and/or dean.
Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.
Understand and utilize academic affairs standard operating procedures while carrying out all work duties.
Budget Management - 20%
Monitor program and project budgets as assigned.
Gather and prepare information for the annual budget proposal process, in concert with the assistant director and chair(s).
Course Scheduling and Enrollment Management - 15%
Under the supervision of the AD, analyze and track enrollment/degree progress, to inform course schedule planning and solve enrollment problems in concert with the functional team as needed.
Assist in resolving course scheduling issues, conflicts (i.e. faculty assignments, rooms, days/times) and changes.
Event Planning & Support - 15%
Assist in coordinating planning and implementation for events, symposia, curricular reviews, etc. Support will include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.
Reserve rooms for events, collect assets for design lecture series and newsletters, and post event listings.
Manage divisional social media posting for events and projects.
Supervision - 10%
- Recruit, hire, train, and supervise work study students.
COMPENSATION & BENEFITS:
The compensation for the position is $28.79 per hour.
CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match, and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.
1+ year of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.
Should embrace working in a diverse community of staff, faculty and students.
Excellent written and verbal/interpersonal skills.
Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.
Experience with social media and event coordination.
Able to follow directions with minimum oversight and work independently as needed.
Ability to exercise sound judgment and resolve diverse problems.
High level of attention to detail.
Ability to handle sensitive, confidential matters with discretion.
Familiarity with and ability to apply technological innovations.
Competence in Google Workspaces, spreadsheets and data entry required.
2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.
Baccalaureate degree preferred with stronger preference for one of the areas represented at CCA.
Experience with a student information system (SIS), e.g. Workday Student, Colleague, Banner, and/or event software, e.g. Coursedog, EMS.
Experience with Salesforce or other CRM platforms.
CCA is normally open for business 8:30 a.m.- 4:30 p.m., Monday through Friday. Supervisors assign individual work schedules, and all employees are expected to either arrive on time or be logged in and be ready for work on campus or remotely at the start of their scheduled shift. Project Manager shifts generally start between 8 a.m. and 9 a.m., but may shift to accommodate events, special projects, meetings, etc., and are subject to change based on the needs of the program(s) and College. This position requires work on campus, offsite events, and occasional evenings and weekends.
May require sitting or standing, and typing for long periods of time.
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
For staff positions, screening begins immediately and continues until the position is filled.
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Please address any questions to mailto:firstname.lastname@example.org.
To apply, visit https://apptrkr.com/4538388.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.
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