Southern California Institute of Architecture (SCI-Arc)

Job Title: Receptionist

Department: General Administration

Reports to: Chief Administrative Officer and Facilities Director

FLSA Status: Full-time, Non-Exempt

Pay Scale: $18.00 to $20.00/hour

Schedule: On-site, Monday – Friday, 9am – 6pm


The Receptionist will be the first point of contact and welcome and greet all visitors to the institution. This position will answer questions and provide information to SCI-Arc’s visitors, students, faculty and staff.

  • Greet visitors, students, faculty and visitors courteously; answer questions, give directions and monitor visitor access

  • Answer the main line for the institution, and route calls to appropriate departments or persons, retrieve messages from general voice mail box and distribute accordingly

  • Perform general office duties such as generate postage, shipping, receiving, distributing mail and faxes, filing, photocopying, collating, ordering office supplies, and facilitating office machine maintenance and repair service

  • Compose routine correspondence; conduct research and compile statistical reports as needed

  • Generate ID cards and maintain building access card system, and issue parking passes, work with Security to monitor parking passes

  • Coordinate SCI-Arc’s Campus Dog Policy and registration process; keep a database of approved dogs on campus.

  • Assist with annual tuition survey of peer institutions.

  • Work with Registrar to schedule classrooms each semester; maintain classroom charts and update staff calendar

  • Monitor Staff and Faculty break rooms; order supplies, make morning coffee, assess for maintenance needs

  • Support with annual events such as Graduation, Spring Show, and Main Event as needed

  • Handle information management in emergency situations

  • Communicate to facilities and maintenance crew regarding issues, cleaning, or maintenance needs brought to your attention

  • Schedule food trucks weekly for student population

  • Other duties as assigned

  • High School Diploma required

  • Minimum 2 years of administrative experience in a customer-oriented environment

  • Proficient with Microsoft Word, Excel, and Outlook

  • Customer service demeanor, pleasant phone manner and an understanding of the role of customer service in the success of the institute are essential

We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.

  • Must possess great verbal and written communication skills

  • Ability to multi-task successfully

  • Demonstrate flexibility with changing priorities

  • Experience with multi-line phone systems preferred

How to Apply

To apply, please visit our online application system

SCI-Arc is an equal opportunity employer that values diversity.

Posted on November 3