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Hales Gallery seeks a Registrar / Art Handler who is organized, motivated and self-driven to join the New York office on a part time basis.
Duration/hours: Three days p/w (Mondays essential), 10am-6pm. Potential for more during busy periods
Salary: Commensurate with experience.
Job description:
Work closely with teams in New York and London on exhibitions, client services, art fairs, and general inventory projects. To install exhibitions with the support of gallery staff and/or freelance art handlers and maintain professional inventory, storage, and registration procedures.
Candidates must possess strong written and communication skills. An acute attention to detail is key, as is multi-tasking, prioritization, and efficiency with assigned tasks. Superior professionalism when communicating via email, phone, and in-person is essential. Experience with ‘Art Logic’ database systems is preferable though not essential.
Hales Gallery is an internationally recognized contemporary art gallery operating for close to three decades. The gallery has exhibition spaces and offices in London and New York City.
Hales Gallery is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, marital status, disability, age, gender, sexual orientation, gender identity or expression, national origin, or any other status protected under federal, state or local law.
Responsibilities
Art Handling:
Have previous experience in safely and professionally handling and installing art works in a variety of media.
Work alongside other gallery staff and/or freelance art handlers to install and deinstall gallery exhibitions and private onsite viewing room.
Oversee install/deinstall of art fair booths.
Enter clear and professional dialogues with gallery artists when required to do so.
Securely and professionally pack art works in the correct materials for shipping and storage.
Monitor and maintain required tools in an orderly and safe way.
Maintain an ordered calendar of art handling schedule requirements and prepare in advance as needed.
Hire freelance art handlers when required to do so.
Order new materials and equipment as required.
Registration:
Plan and oversee shipment of artworks both domestically and internationally.
Maintain up-to-date digital inventory on Art Logic database, ensuring available artwork is fully and accurately processed i.e. dimensions and inscriptions confirmed; frame labels applied; appropriate storage; verso images filed; packing assessed.
Produce and/or manage outgoing and incoming consignment agreements.
Produce receive and release notes.
Maintain orderly digital and hard-copy files.
Obtain condition reports.
Ensure artworks are correctly labelled.
Manage art work storage (onsite and with external companies).
Manage sold client shipping; obtain estimates and Certificates of Insurance; coordinate with clients for their needs; advise clients where necessary; relay all client information to Sales Team.
Secure competitive estimates for shipments and stay within budget.
Manage import, export, and sold shipment files in preparation for future audit.
Oversee domestic customs and artwork receipt documentation.
Requirements
Skills:
- Thorough, organized, team-minded, resourceful, detail-orientated, and professional effective communication with colleagues, artists, clients, and vendors.