Monday – Friday (full-time, hourly non-exempt)
David Kordansky Gallery seeks a highly motivated, extremely organized, and collaborative individual to join our team as Registrar. Reporting to the Registrar in Los Angeles as well as the Director, New York, the Registrar is a critical, cross-departmental role, responsible for leading a range of significant functions of the operations team, including record-keeping, data management, fine art shipping, exhibition and fair planning, and gallery operations. This position is a full-time role, Monday through Friday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles—and soon to be New York—and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
Maintain all inventory record management for the New York gallery (including shipment tracking spreadsheets, exhibition and provenance information, auction inventory, and all related documentation), ensuring accuracy of captions, notes, forms, lists, and other relevant information added by Registrars
Ensure that all consignments between New York and Los Angeles galleries are current and accurate
Assist with maintenance of incoming and outgoing client consignments and loans for the New York gallery
Pull shipping estimates, ensuring cost effective and efficient solutions for the gallery and its clients
In collaboration with Los Angeles based Registrars and Artist Liaisons, assist with coordination of shipments incoming and outgoing from New York, including securing multiple quotes, liaising with shippers directly; and arranging shipments
Define packing and installation needs and make recommendations while liaising between shippers, Head Preparator, and Artist Liaisons
Oversee and coordinate condition reporting of incoming and outgoing artworks, with art handler assistance
Accept and/or release artwork to shippers and/or clients, preparing outgoing work and release paperwork
EXHIBITIONS & FAIRS:
Collaborate with the Head Preparator on all installation and de-installation logistics, including coordinating with Artist Liaisons on install date(s) and deadline(s)
Obtain artwork specifications from Artist Liaisons for entry into the database (including captions, production, installation, and/or handling notes)
Ensure clear communication of arrival dates of artwork for coordination of individual and install photography
Assist in the coordination of East Coast and New York-area art fair logistics
Maintain all offsite and onsite storage for the New York gallery, including ensuring best practices in artwork storage and tracking, coordinating inventory reports, and conducting storage audits, as needed
Assist in the packing/unpacking of artworks, as needed
Participate in and maintain a culture of respect and belonging; ensure close collaboration with counterparts at Los Angeles gallery; and provide training and mentorship of new hires
Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
Knowledge of contemporary art and art history required
Minimum two (2) years of experience working in a registrar role at a contemporary art gallery, auction house, or in logistics at a fine art shipping company preferred; assistant and/or associate-level registrar experience also welcomed
At least five (5) years of professional experience in logistics, collections management, artist studio management, or in framing and conversation preferred
Prior working relationships with multiple fine art shipping companies, framing studios, and conservators (particularly in the New York-area) welcomed
Knowledge of various artwork media and fabrication materials and methods, as well as familiarity with general best practices in art handling and packing procedures
Experience conducting standardized condition reports and recognizing conservation needs
Experience in project management, including implementing and overseeing multiple projects with overlapping timelines and creating checklists from databases and spreadsheets
Basic knowledge of contemporary art fairs and some experience coordinating related logistics welcomed
BA in Modern or Contemporary Art History or related field preferred, but consideration is given to candidates with related experience
Skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)
Skills in the Adobe Creative Suite (Acrobat, Photoshop, InDesign) preferred
Intermediate experience with data management and databases preferred; specific knowledge of ArtBase / FileMaker, Artlogic, The Museum System, Arternal, or related databases welcomed
Fluency in multiple languages welcomed
Preference is given to candidates with expert knowledge of global contemporary art, including art of the African Diaspora, Latin America, and Asia
BIPOC and LGBTQIA+ candidates are strongly encouraged to apply
COMPENSATION & BENEFITS:
This is a full-time hourly position (overtime eligible) at 40 hours per week.
The starting pay scale for this position is $34 – $38 per hour.
Benefits for full-time employees, following a waiting period, include:
Premium medical insurance (partially subsidized, at minimal cost to employee)
Vision insurance (fully subsidized, at no cost to employee)
Dental and long-term disability insurance
Paid personal and vacation days
Paid sick time
Paid holidays and floating holidays
Paid gallery closures
Paid family leave
Participation in a 401k retirement plan (with employer contribution)
This position is based in New York, NY.
The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.
This position is primarily remote to start. When the gallery opens to the public, approximately 20% of the work required of this position can be completed remotely, with regular in-person work required.
HOW TO APPLY:
Please submit the following via email with the subject line “DKG NY: Registrar” to firstname.lastname@example.org:
a cover letter detailing your previous experience
In your application, please note all relevant skills requested in the qualifications above.
BIPOC and LGTBQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.