Registrar & Exhibitions Manager

Yerba Buena Center for the Arts

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The Registrar and Exhibitions Manager plays a critical role in leading all registration functions for exhibitions and special projects, working successfully with the Program team to ensure the safety and security of the works of art entrusted to YBCA’s care. In addition, the Registrar and Exhibitions Manager is responsible for developing exhibition schedules and planning production aspects of exhibition implementation in consultation with other Program staff. This position also executes the vision for YBCA’s newly launched Senior Fellows program, working collaboratively with teammates to help reimagine the gallery spaces and support a highly functional open call process for curatorial and artist proposals.

  • Develop and manage day-to-day exhibition plans and schedules alongside Chief Preparator, coordinating internal and external needs and fostering strong relationships both within and without the organization to successfully implement exhibition production plans

  • Oversee tracking, registration, care and handling of art objects including loans, commissioned works and temporary installations through all stages of exhibition planning, implementation, display, incoming and outgoing shipments

  • Oversee planning and scheduling aspects of exhibition production

  • Develop and negotiate contracts and loan agreement with artists, lenders, and contractors

  • Foster strong working relationships with external stakeholders such as artists, lenders, contractors, shippers, customs brokers, etc.

  • Manage all aspects of the shipment and care of objects for YBCA traveling exhibitions, including supervision of the mounting of YBCA exhibitions at other venues as needed

  • Work closely with the Chief Preparator, Director of Program and Visual Arts production team to assure the best results for the artistic and curatorial vision of a project, working within the restrictions of budget, facilities and/or lender requirements·

  • Manage fine arts insurance coverage and object risk management in consultation with Director of Program and COO. Execute quarterly reports, maintain loan conditions, facilitate needed conservation work, reconcile insurance claims and consult insurance provider as needed

  • Manage the collections management database as a registration archive (“The Museum System”, or “TMS”). Ensure accuracy of data and tracking for records related to exhibitions, loans, objects, locations, constituents, and media

  • Develop general gallery protocols as well as exhibition procedural manuals for Gallery Guide and Security staff. Communicate regularly with these staff members and their managers to assure policies are carried out

  • Responsible for maintaining art storage areas, and supplies needed for registration and artwork storage, exhibition and care

  • Support Director in maintaining smooth departmental operations, helping respond to requests, resolve issues, and serving as primary departmental liaison with Visitor Experience, Events, and other departments

  • Confirm accuracy of events in institutional event management system USI, represent Program Department at all calendaring meetings and in cross-departmental meetings

  • Bachelor’s degree in Visual Arts, Museum Studies, Art History or similar field of study or equivalent experience required

  • 2+ years registrar and/or exhibitions management experience in a museum, gallery, or arts organization

  • Demonstrated knowledge of museum display techniques; experience with art handling, shipping, storage, packing/crating and installation

  • Demonstrated expertise in managing and coordinating all aspects of multiple complex projects

  • Excellent interpersonal, negotiation and conflict management skills

  • Excellent verbal and written communication skills

  • Ability to work effectively in partnership with people of diverse cultural backgrounds

  • Excellent organizational skills, with particular attention to detail and capacity to effectively manage multiple tasks and deadlines

  • Familiarity with museum object database systems, especially TMS (The Museum System), PC or Mac computer systems and software

  • Flexibility to work variable schedules, including evenings and weekends

How to Apply


Benefits include PTO, Medical, Dental, Vision, Commuter Benefit, Group Life and AD&D Insurance, Long Term Disability Insurance, Voluntary Life and AD&D, Employee Assistance Program, Travel Assistance, and ability to participate in the generous 403(b) Retirement Plan. Free/member admission during regular museum hours, member discounts at museum shops, & potential discounts on concert/lecture tickets at participating North American Reciprocal Museum institutions.


Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.

YBCA will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

Posted on October 18