• Coordinating local and domestic interstate shipping

• Set crating specifications and arrange production

• Incoming loans; outgoing loan paperwork

• Incoming/outgoing consignments

• Insurance certificates

• Customs paperwork and VAT calculations

• International shipping logistics

• Full inventory management of gallery property

• Monthly physical inventory of artworks on premises

• Fulfillment of image requests for clients

• Digital filing and cataloguing of all new incoming images to the Image drive

• Gallery Manager inventory records

• Certificates of authenticity / distribution to clients

• Preparing of all paper records for sales tax purposes

• All archival filing of artwork transport records

• Liaise with clients and consignors for shipping and storage

• Arrange shipping in and out of offsite storage

• Manage empty crate inventory for adaptive reuse

• Label all artwork

• Create condition reports

• Assistant for physical installations

• Update “On View” saved set in Gallery Manager

Additionally, the qualified candidate will have a working knowledge of contemporary art and familiarity with artists’ materials, as well as fluency in accepted standards and best practices in Gallery/Museum registration and collection management. Candidate must be well-spoken and presentable, extremely detail-oriented, highly organized and able to multi-task under pressure. Discretion and confidentiality are key. Good writing and computer skills essential; proficiency in Word, Excel, and art database programs required. Candidates with an M.A. in Museum Studies or Arts Administration are encouraged to apply.