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Lehmann Maupin New York seeks an experienced, highly motivated, shipping professional to join our team. This is an opportunity to be key member of a dynamic and creative team, working directly with gallery leaders and a wide list of internationally renowned artists.
Reports to: Head Registrar, Director of Exhibitions
Responsibilities
Arranging and tracking all types of gallery shipments, from single sold works, to large, consolidated inventory shipments, in a timely, safe and budget conscious way, following the established protocols of the gallery
Prioritizing shipping activity as necessary in terms of deadlines and client/gallery needs
Scheduling transportations and installations for new inventory, special projects, and client viewings
Working closely with all gallery departments to ensure quick, efficient and safe art movement
Working closely with the Operations team to manage our extensive storage and database
Conducting thorough condition reports for artworks and update inventory system with relevant notes
Ensuring that the inventory system is updated accurately
Following through with collection and filing of all shipping documents related to artwork movements
Approving shipping-related invoices and working with finance department to ensure timely payment to vendors and recording of relevant information in database
Providing daily administrative support for the Operations Department and functioning as back-up for colleagues during vacations, sick leave, etc.
Performing all duties in accordance with the gallery’s best practices, procedures and protocols.
Requirements
A positive attitude that thrives wearing many hats
Being self-motivated with excellent time management skills
A minimum 3 years’ experience working for either a museum, fine art gallery, auction house, or fine art shipping agent
Mac proficiency
An understanding of industry best practices for the handling, packing, shipping and conservation -A working knowledge of NYS and U.S. tax policy and shipping requirements
Having excellent phone and email demeanors
Being highly organized, punctual, and detail-oriented
Having a strong ability to prioritize, meet deadlines, and create clear and organized schedules
Must be able to handle multiple tasks and projects in a fast-paced, high-pressure environment
Familiarity with worldwide art shipping and customs regulations
Having a proficiency with Microsoft Office and Google Drive
Being financially oriented with the ability to generate and adhere to budgets
Possessing good interpersonal skills, being able to work effectively with and cultivate great relations with vendors, clients, and co-workers
How to Apply
Please send a short cover letter in the body of an email and your resume as an attachment.
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Posted on May 24