Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.

The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.

PRIMARY RESPONSIBILITIES:

SALES:

• Primary administrative sales assistant support to the Partner / Senior Director on a high volume of client offers and sales, working in close collaboration with all sales team support positions

• Initiate sales correspondence and other written materials on behalf of the Partner / Senior Director and execute with a high level of attention to detail and tone

• Maintain an intermediate knowledge of the Gallery’s clients, collectors, curators, and artists as well as contemporary art news, openings, and events

• Serve as the first point of contact on behalf of the Partner / Senior Director for clients, including providing hospitality, scheduling appointments, and giving exhibition walk-throughs

• Create sales PDFs and send sales offers to clients on behalf of the Partner / Senior Director

• Track sales and send invoice requests to Finance on behalf of the Partner / Senior Director

• Contact clients on behalf of Partner / Senior Director to inform them of upcoming exhibitions / fairs; to share new available work; and to share high-level press and/or outside exhibition installation images

• Discreetly manage confidential information

• Research and propose consignment terms for incoming secondary material

• In consultation with, and at the discretion of the Partner / Senior Director and Director, work to build and maintain independent client relationship

• Update database records and other spreadsheets as necessary in the sales process for the Partner / Senior Director

• Follow and stay current on all sale, hold, and pricing information updates and double-check all correspondence and database entries for accuracy before sharing information

AUCTIONS:

• Share auction updates on gallery artists with Partner / Senior Director provided by the Associate Director, Sales (NY) and Sales Associate (NY)

ADMINISTRATIVE:

• Manage and schedule the Partner / Senior Director’s calendar, which involves balancing competing requests and multiple scheduling priorities, ensuring all information is accurate and maintaining confidentiality and discretion as needed

• Prepare daily agendas, sending appointment reminders, and tracking important deadlines

• Manage all travel bookings and hospitality reservations for the Partner / Senior Director (including flights, hotels, drivers, etc.)

• Work closely with the Owner’s Administrative Assistant and Executive and Sales Associate, as well as other internal staff, to avoid scheduling conflicts; ensure meetings and travel with the Partner / Senior Director and Owner are scheduled promptly and with accuracy

• Create and maintain art fair itineraries for the sales team

• Participate in the sales PDF review process and other sales team administrative duties

• Proactively prioritize, troubleshoot, and anticipate issues that could arise, and resolve them with Department Heads and other assistants

• Maintain an awareness of the workflow of every department, the daily schedules of the staff, and current projects, staying informed so that the Partner / Senior Director can be updated regularly

• Compile, organize, and share staff inquiries for information, proposals, and decisions requested of the Partner / Senior Director, and exercise independent judgement related to such information

• Recommend solutions to operational and administrative problems; resolve routine and complex inquiries

• Oversee general office administration for the Partner / Senior Director, including sorting mail, answering phones, shipping packages, managing technology, and troubleshooting

• Compile receipts and necessary documentation for the Partner / Senior Director’s business and travel expenses; regularly track costs for Partner / Senior Director’s business expenditures

• Run errands for the Partner / Senior Director, including coordinating lunches and making purchases

• Support the Partner / Senior Director by attending all Gallery openings and occasional special events

QUALIFICATIONS:

Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills, an excellent verbal and written communicator, and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, who also hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:

• Knowledge of contemporary art, art institutions, and the art market required

• Interest in sales required; experience in sales strongly preferred

• At least three to four (3-4) years of professional experience in a contemporary art gallery, auction house, or related institution required

• BA in Art History, Business, or related field preferred, but consideration is given to candidates with related professional experience

• Highly detail-oriented and precise, with strong writing and editing abilities

• Experience in drafting and tracking invoices and payments

• High level of emotional intelligence, including sensitivity, discretion, and sound judgment, with a composed, proactive, and assertive demeanor

• Skills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)

• Skills in the Adobe Creative Suite (Acrobat, InDesign) welcomed

• Basic knowledge of databases such as Artlogic (or similar) preferred

• Basic knowledge of sales platforms such as Arternal (or similar) preferred

• Fluency in multiple languages welcomed

• Access to reliable transportation for in-town errands