Senior Museum Registrar

Asian Art Museum

This post is expired. Click here to search for more listings.

Strategically located on the Pacific Rim and serving one of the most diverse communities in the United States, the Asian Art Museum of San Francisco – Chong-Moon Lee Center for Asian Art and Culture is uniquely positioned to lead a diverse, global audience in discovering the distinctive materials, aesthetics and intellectual achievements of Asian art and cultures, and to serve as a bridge of understanding between Asia and the United States and among the diverse cultures of Asia. In 2017, Vision Board, a museum task force of cross-departmental staff, defined the museum’s cultural values and named it after REINA our beloved ritual vessel in the collection. The Asian Art Museum of San Francisco strives to always be Respectful, Engaging, Inspirational, Nimble, & Accessible.

The Asian Arts Museums seek a highly motivated and qualified professional to serve as Senior Museum Registrar. The museum’s collection galleries on the second and third floors feature more than 2,000 artworks from all the major cultures of Asia. Artworks in the galleries are regularly rotated, offering visitors a chance to view more of the museum’s collection. The successful candidate, under the general direction supervises the staff and manages and coordinates the operations of the registration division in support of the museum’s collections management and exhibition programs.

  1. Manages the operations of the registration department; plans, prioritizes and schedules workload, delegating specific tasks as necessary to subordinate staff; assesses resource needs and recommends adjustments as required; prepares and administers the budget for the registration department; assists in the development of exhibition and museum-wide special project budgets; ensures compliance with Federal, State, and local laws and prevailing museum ethical standards relating to collections management; develops and implements museum-wide systems and procedures for effective collections management in consultation with senior staff.

  2. Supervises the work of registration staff; assigns and directs work, monitors and evaluates performance of subordinate personnel, including registrars and clerical staff as well as packers and temporary project work crews engaged in collections management functions; provides training and fosters professional development.

  3. Oversees the receipt, inspection, accession, documentation, and cataloging of objects acquired for collections and/or exhibitions; oversees deaccession procedures in compliance with collection management policies.

  4. Supervises care and security of the museum’s collections of art and artifacts on site; coordinates with conservators regarding the conditions necessary to store objects in a seismically safe, temperate place and best use of available space; controls art storage area; oversees periodic inventories of collection areas; ensures maintenance of accurate storage records and shelf lists.

  5. Manages the internal and external movement, storage, and location tracking of art objects in order to guarantee security of the collections, coordinating with conservators, designers, preparators, curators and other museum staff.

  6. Oversees and ensures proper arrangements for insurance of permanent collection, outgoing or incoming loans, including execution of applications for federal indemnification of international exhibitions, maintenance of insurance coverage and processing liability and damage claims.

  7. Prepares and/or reviews agreements and arrangements for outgoing and incoming loans, special exhibitions or permanent installation of objects, including contractual arrangements, loan agreement forms, exhibition contracts, condition reports, facility reports, supplying photographs, cataloging information, and other documents related to collections management functions.

  8. Makes and/or reviews shipping arrangements for incoming and outgoing objects, including coordinating the packing, crating and couriering of objects; establishes the date and method of shipping items; ensures that objects are inspected and condition reports completed. Works collaboratively with museum staff including curators, conservators, preparators, packers, as well as representatives of other museums and outside art handling personnel such as airline personnel and cargo handlers in coordinating, scheduling, and monitoring the safe and legal movement of objects.

  9. Supervises a comprehensive collection documentation system, including both computerized and manual records; manages the implementation and maintenance of the computerized collections management system; designs and prepares reports; works with curators and other staff to meet informational needs regarding art objects.

  10. Researches and provides accurate information to museum staff, representatives of other museums and the general public regarding loans, special collections, catalog information, packing, shipping, and insurance; promotes compliance with federal, state, and local laws relating to art collections management.

  1. Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field and five years of verifiable museum registration experience; OR

  2. Possession of a master’s degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related postgraduate program and three year of verifiable museum registration experience. AND

  3. Computer literacy including data base management experience and experience with a computerized registration system such as TMS.

How to Apply

Applications for City and County of San Francisco jobs are being accepted through an online process:

  • Click on the “Apply” link

  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco. Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (,,,,,,,,,,

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the Senior Human Resources Analyst, Tish McNorton, by telephone at 415-557-4849, or by email at

Salary: $37.95 - $46.13/hour; $6,578.00 - $7,995.00/month; $78,936.00 - $95,940.00/year

Posted on October 24