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Shipping & Receiving Clerk
R507779
San Francisco
Job Description Summary
Under direct supervision of the Assistant Purchasing Manager, the Shipping & Receiving Clerk’s responsibility is to organize the storage, distribution, and cataloging of physical communications, goods, and services needed for the daily operation of the CCA Campuses. Attention to detail and accuracy are the top priority. All physical communications should be handled with FERPA and Confidentiality standards. Individual responsibilities are the timely and accurate distribution and dispatching of incoming, outgoing, and departmental mail; for handling and processing all mail. This includes sorting incoming mail, interdepartmental mail, notices, and memorandums for accurate and timely distribution. The Shipping & Receiving Clerk will also process outgoing mail and pickup departmental mail, operate the postage meter and other routine office equipment. Additional responsibilities of Goods and Services receiving include receiving and signing for deliveries, ensuring deliveries match the company purchase order, recording all received items in Workday, communicating with vendors regarding missing or damaged goods.
Responsibilities
MAIN RESPONSIBILITIES:
Mail & Courier Services - 90% of time
Daily receive all incoming mail, interdepartmental mail, notices, and memoranda; sorts according to appropriate destination; distributes to all departments
Daily sort and weigh all outgoing mail; affixes appropriate postage using postage meter; transports to mail Post Office
Weigh for mailing; processes with outgoing mail
Receive mail from the post office and from our courier
Distribute mail to mail boxes, or to the end user
Prepare courier bags and receives courier bags
Business Office - 5% of time
Reconcile discrepancies with the Business Office
Contact end users and figure out why materials are not received in Workday
Inventory Management - 5% of time
Maintain monthly inventory sheets and provide them to the Business Office every month
Tag Fixed Assets and complete Fixed Asset form for Business Office
Update receiving system in computer
Check packing slips to ensure accurate delivery
Report discrepancies
Yearly inventory
Process outgoing mail using the in-house mail machine daily
Keep the shipping/receiving area clean
Requirements
MINIMUM QUALIFICATIONS
Knowledge of proper machine operation on a variety of related machines.
Knowledge of department locations and organizational structure.
Knowledge of current postage rates and regulations.
Ability to accurately sort and distribute large amounts of mail.
Ability to communicate effectively in oral situations.
Ability to read and understand written and oral instructions.
Ability to organize tasks to ensure timely completion of all projects.
Familiarity with and ability to apply technological innovations to Business office operations with strong computer skills in MS Word and Excel.
Workday experience preferred.
How to Apply
Application Instructions
Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline
For staff positions, screening begins immediately and continues until the position is filled.
To apply, visit https://apptrkr.com/3839754.
COMPENSATION & BENEFITS
The budget for this position is $22.51 per hour.
CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.
POSITION DETAILS:
CCA considers a full-time work week to be 37.5 hours per week.
Schedule: Monday - Friday 8:30am - 4:30pm
This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.
Location
San Francisco
FLSA
Non-Exempt
Additional Locations
EEO Statement
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions?
Please address any questions to mailto:hr@cca.edu.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.
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Posted on January 30