Shipping

• Prepare for both inbound and outbound property, especially in situations with last-minute scheduling and tight timelines

• Have relationships with contacts at reliable and safe professional fine art shipping companies in both Los Angeles, New York, and internationally

• Ability to manage multiple, time sensitive shipments and quotes within the same time period

• Ability to respond authoritatively on all matters of domestic and international shipping including laws regarding taxation

• Manage international transportation and customs procedures for artworks shipped abroad

• Follow up on the location of works, communicating with shippers, art handlers, suppliers, storage handlers, insurers, and customs officers

• Coordinate the entire process of a fine art shipment from beginning to end: gathering estimates for approval, booking the shipment, coordinating packing logistics, liaising with clients/artists for pick up/delivery scheduling, coordinating shipping reimbursement invoices, follow up on delivery to ensure safe delivery of work

• Ability to follow an explicit order of operations for release of artworks

• Book air freight, ocean freight and long haul trucking

• Liaise with collectors and institutions in a professional manner on matters relating to post-sale shipping coordination, installation/de-installation, and packing recommendations for both domestic and international shipments.

• Collaborate with staff on all aspects of the general gallery operations

Database Management

• Oversee release and receipt paperwork, database management, and artwork labeling

• Ensure artwork details are entered correctly and maintained diligently in Artbase

• Manage consignment and loan agreement in system alongside Directors

• Organize and file incoming and outgoing forms

• Work with Operations Director to generate in-house condition reports and perform artwork inspections

• Should have at least 3 years of shipping registrar experience in an international commercial art gallery, museum, auction house or art shipping company. Experience at a contemporary art gallery a plus.

• Meticulous organizational skills

• Proactive and flexible with changing timelines and budgets

• Strong, positive interpersonal and communication skills (written and verbal) with the ability to work professionally, responsibly, and discreetly with clients and all areas within the business

• Ability to manage and organize pre-exhibition and post-exhibition shipping spreadsheets via Google Spreadsheets

• Ability to work as a team player in a fast-paced, high-volume environment

• Knowledge of Artbase or equivalent art database system required

• Candidates must have a knowledge of industry best practices