The Assistant Manager for Special Events is responsible for administrative and operational functions for private and fund raising events. This is a wide-ranging role that requires development of successful relationships with colleagues, constituents, and vendors at all levels. The Frick Collection hosts events on evenings and weekends; the Assistant Manager is often asked to work extended hours to provide support during these events. The Assistant Manager monitors the Special Events email and phone lines, maintains the Frick webpage about events, fields all inquiries regarding private events and rental inquiries, and reconciles income and expense for events. For Frick fundraising events, the Assistant Manager tracks tickets sales and income generated. Coordinating guest lists, mailings, ticket orders, guest information, seating and other key aspects of all events are organized and maintained in our database by the Assistant Manager. For private events the Assistant Manager conducts site visits with prospective hosts and is the main contact for all follow-up visits and works with hosts to ensure compliance with the institution’s guidelines for events. The Assistant Manager also works with our Young Fellow Steering Committee on their annual ball and sponsorship and manages all printed materials, invitations, and in-kind donations.
Work Hours and Compensation:
The Frick’s regular workweek is 35 hours, Mondays-Fridays; hours worked in excess of 35 per workweek are paid at time-and-one-half for nonexempt positions. Salary is commensurate to experience, the range for the base salary for this position is $50,000-$55,000 annually.
Excellent organizational and communications skills (both written and verbal). Superb attention to detail and an ability to handle multiple projects and requests on an ongoing basis. Computer fluency in (Word, Outlook, Excel, PowerPoint, Raisers Edge). Strong database and Raisers Edge (RE) skills necessary. Minimum of three years to five years of professional experience in Special Events.
Benefits in Employment with The Frick Collection:
Full-time employees are eligible to participate in group life, health, and dental insurance plans. Employees contribute to the cost of their health insurance based on income level and type of coverage selected. Other benefits include Short and Long Term Disability insurance, employee contributed tax deferred annuity, flexible spending plans for health, dependent care and commuting costs, generous defined benefit pension plan with participation after one year of service/vesting after five years of service, 14 paid holidays, accrual of 12 vacation days the first year of employment. All employees may access free or discounted admission to most of New York’s finest museums. The Frick provides employees with a discount on Museum Shop purchases. The Frick offers a beautiful and pleasant work setting and excellent opportunity to appreciate some of the world’s finest works of art.
Please send resume with salary requirements to: email@example.com
(include “Asst. Mgr. Special Events” in the subject line of email)
The Frick Collection at Frick Madison
30 East 75th Street
New York, NY 10021
No phone calls please. Inquiries without a cover letter will not be considered
Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
This description shall not be construed as a contract of any sort for a specific period of employment.